Extended Day Front Desk Staff

Job Description

Primary Responsibilities
Arrive one hour prior to dismissal to prepare materials, rosters, and communications
Greet families and visitors warmly during Extended Day pickup
Manage and verify student dismissals using official rosters and sign-out system
Request and verify photo identification for all pickups not personally known; confirm authorization and relationship to student
Ensure students are released only to individuals listed on the authorized pick-up list
Communicate clearly with staff using the walkie system to coordinate student transitions
Track student attendance and communicate updates to the Director of Extended Day
Document early pick-ups, late arrivals, or incidents appropriately
Respond to family inquiries and redirect concerns to appropriate staff when needed
Maintain a calm, tidy, and organized front desk area
Distribute notes or messages to classrooms when needed
Assist with minor first-aid documentation or health-related communication when necessary
Provide occasional clerical or supply support to Extended Day staff
Qualifications
Bachelor's degree preferred
Prior experience in a school, camp, or administrative/front-facing role strongly preferred
Excellent communication and organizational skills
Ability to remain calm and professional in a fast-paced environment
Familiarity with walkie-talkie communication and digital or printed rosters
Commitment to student safety, confidentiality, and protocol adherence
Must be willing to support and communicate the mission of the Basilica School of Saint Mary and uphold the values of our Catholic faith
Must be 18 years or older and able to pass a background check and complete VIRTUS training

About the Employer

The mission of the Basilica School of Saint Mary
is to nurture saints, stewards, and scholars.
The mission is the cornerstone of our teaching and community. We nurture saints by teaching our students about God's presence, providing opportunities for sanctification.
Our students become stewards through our school's emphasis on community service. The school not only organizes specific community service projects, but also encourages students to serve one another in little ways every day.
At the Basilica School of Saint Mary, we strive for academic rigor in all subjects. We encourage and support our students to achieve their highest potential and develop and utilize the gifts that God has given them.