Advancement Services Coordinator

Job Description

The Sisters of St. Dominic of Amityville seek a part-time, fundraising administrator who will report directly to the Director of Advancement. The Advancement Services Coordinator assists with operational management and supports the day-to-day operations of the Advancement Office. This position requires a comprehensive understanding of the overall responsibilities of fundraising, including, but not limited to: gift processing and reporting, reconciliation, acknowledgments, prospect management, biographical data maintenance and query/report generation. This role will also assist at events as needed.

RESPONSIBILITIES:
• Complete monthly/periodical financial reconciliation for all fundraising gifts
• Interacts with all fundraising and finance staff regarding the processing, reporting, and logging of all gifts received
• Oversee online merchant accounts (Authorize.net and Blackbaud Merchant Services) to ensure proper processing of online gifts
• Oversee enrollment program:
o Monitor, maintain, and re-order enrollment stock and office stationery
o Responsible for orders, fulfillment, and offerings through the website
• Balance quarterly budget sheets from Finance
• Manage aspects of Annual Giving Campaign
o Prepare print and digital plan for Dominican Companions
• Process and record all invoices and deposits
• Support the Advancement team in planning and executing all annual fundraising events

REQUIREMENTS AND QUALIFICATIONS:
• Minimum 2 years fundraising experience with a demonstrated track record
• Experience with Raiser's Edge or similar fundraising database
• Excellent written, verbal, and interpersonal skills
• Proficiency in Microsoft Office Suite
• Ability to organize and complete multiple tasks simultaneously with close attention to detail and prioritization to meet deadlines
• Demonstrates a professional demeanor, whether speaking to others in person, over the phone, via phone, or through letters
• Works well alone as well as under direct supervision
• High professional and ethical standards for handling confidential information

OTHER SKILLS/REQUIREMENTS:
• Event set up and breakdown - arranging displays, transporting event materials, and other tasks that require light to moderate physical effort
• Ability to stand, walk, and exert themselves for long periods, as well as the ability to lift and carry objects weighing up to 40 pounds for event setup/breakdown
• Must have a valid driver's license and reliable transportation

JOB DETAILS:
• $25 an hour/ 28 hours per week

BENEFITS:
• Two weeks vacation plus personal and sick time
• Medical/dental/vision/disability and life insurance

About the Employer

We Dominican women religious, called to be signs of joy and hope, commit ourselves to incarnating the Gospel, deepening our life of prayer, searching for truth, discerning the needs of the Church, and ministering to the people of God.