Administrative Assistant to the Missions Office

Job Description

Administrative Assistant to the Office of Diocesan and International Missions

The Administrative Assistant to the Office of Diocesan and International Missions is a part-time (20 hours per week) position in service to the work of the Mission Office. Among many other duties, the Mission Office of the Diocese of Erie supports the Mission of Friendship outreach in Yucatan, Mexico, organizes the annual Missionary Cooperative Program in the parishes of the Diocese of Erie and fosters support for the Pontifical Mission Societies and general mission education throughout the Diocese of Erie. The Diocese of Erie is a collaborative, mission-oriented organization which prioritizes teamwork. Among other things, this administrative assistant position manages donations, donor correspondence, and various other office communication and data management tasks. The successful candidate must have advanced working knowledge of Microsoft Office products including PowerPoint and Excel. Experience with Canva is also preferred.

The full position profile and application may be found at https://www.eriercd.org/employment.html Applicants must submit a cover letter, resume (including references), and a signed and completed job application form in one of the two ways described below:

To apply:
For the best consideration please return application materials by March 11, 2026. Applications will be reviewed on a first-come, first-served basis. Applications will be accepted until the position is filled.

1. Scan and email all materials to: isuarez@eriercd.org, or
2. Mail to Attn: Indira Suarez, Mission Office, 429 E Grandview Blvd., Erie, PA 16504

Position Profile

PURPOSE/OBJECTIVE
The Administrative Assistant for Office of International Missions will work collaboratively with the Director of the Office of International Missions and other staff of St. Mark Catholic Center. This person welcomes individuals as they enter the department or via telephone as they request information in a professional and friendly manner.
RESPONSIBILITIES
The essential functions of the position include but are not limited to the following:

International Missions Office:
• Maintains and utilizes database software to track incoming information.
• Processes donations, mails acknowledgements and generates mailing lists.
• Provides statistical reports and generates monthly donation reports.
• Provides support, as necessary, for content management of the Mission Office website.
• Develops print and online brochures, newsletters, educational resources and support for workshops, programs, and other events.
• Provides audio-visual support and resources to supplement programs and workshops.
• Processes mailings and generates annual tax letters.
• Attends weekly staff meetings when scheduled and takes minutes when appropriate.
• Answers the main telephone in professional and friendly manner.
• Prepares lists and items for bulk mailings.
• Provides support for other major events, programs, and workshops.
• Processes accounts payables and reimbursements.
• Performs other duties as assigned by supervisor.

QUALIFICATIONS

Education:
A minimum of a high school education, training in office procedures and computer skills; bachelor's degree preferred.

Experience:
One to two years as an administrative assistant preferred; Excellent communication, office telephone and computer skills in Microsoft Office software.

COMPETENCIES/SKILLS
• Knowledge of computer systems and procedures, must have a current working knowledge of the various Microsoft Office programs, and ability to learn specialized software (such as DonorPerfect), PowerPoint, and Web-based Canva.
• Ability to prioritize work and manage multiple tasks simultaneously with minimal supervision.
• Strong attention to detail and accuracy
• Creativity and ability to synthesize and convey educational content through developmental print and online resources.
• Demonstrate basic ability to use or learn to use:
o Office technology (digital projectors, laptop computers, video conference equipment)
o Microsoft Teams and other typical office software
• Ability to write and prepare professional correspondence (letters, emails, memos, etc.)
• Ability to manage multiple schedules and work in a highly collaborative environment
• Ability to maintain a high level of professional confidentiality
• Working knowledge of Spanish a plus.
• Being a practicing Catholic is preferred but not required

INTERFACE
• Regular contact with Supervisor and employees of St. Mark Catholic Center (SMCC)
• Contact with visitors to department
• Answer phones and refer/forward calls to appropriate staff members

PHYSICAL CAPABILITIES/WORK ENVIRONMENT
Work in relatively quiet environment; must be able to see and view monitors; Must be able to hear phone calls; must be able to lift up to 20 pounds.

About the Employer

This is the administrative offices of the Catholic Diocese of Erie.