Administrative Assistant

Job Description

Job Announcement

Administrative Assistant

Position Description

The St. John Paul II High School Administrative Assistant provides direct support to teachers and students for the day-to-day operation of the school. Additionally, the Administrative Assistant provides support to the school President and Principal related to critical school functions and activities. The person in this position is a primary point of contact for students and their families as well as people and organizations outside the school. The Administrative Assistant maintains the school's front desk and functions as a point of contact and a problem solver. This is an outward-facing position which requires tact, diplomacy, and excellent interpersonal skills with people of all ages.

Required Skills

1. Organize complex data
2. Complete work with many interruptions
3. Work independently
4. Explain policies and procedures
5. Maintain good public relations with students, parents, staff, and the public

Primary Duties

1. Complete work according to schedules and timelines
2. Maintain attendance records
3. Receive and respond to phone calls from parents regarding absences
4. Update attendance records
5. Receive and respond to correspondence from parents and students
6. Make daily announcements regarding important events and functions
7. Maintain electronic and print calendars
8. Maintain office supplies
9. Maintain bell system
10. Maintain teachers' walkie talkies
11. Other duties as assigned by the President and Principal

Secondary Duties

1. Coordinate logistics and order services for retreats and field trips
2. Enter master class schedule in the student information system
3. Modify student schedules as approved by the Principal
4. Monitor safe environment documentation and training for staff and teachers
5. Order new and replacement business cards, name tags, and key fobs

Physical Requirements

1. Work is performed while standing, sitting, or walking
2. Requires ability to communicate effectively using speech, vision, and hearing
3. Requires ability to lift, carry, push or pull up to 30 pounds

Mental Requirements

1. Able to follow instructions
2. Able to work in a noisy, chaotic environment
3. Able to learn, remember, focus, categorize and integrate information
4. Able to work on multiple tasks at once

Required Qualifications

1. High School diploma
2. Practice of the Catholic faith in compliance with the teachings of Scripture, the Magisterium, and the Catechism of the Catholic Church
3. Willingness to sign an Oath of Fidelity to the teachings of the Catholic Church

Desired Qualifications

1. Associate Degree or Bachelor's Degree
2. Experience in a school setting

Pay

1. Commensurate with qualifications and experience.

About the Employer

St. John Paul II High School is a Catholic Classical High School. Its teachers and staff members are devoted, practicing Catholics who are faithful to the Magisterium and infuse their work with the teachings of the Church. They are professional and creative, and work with colleagues and students in a spirit of charity and understanding. They foster a love for the Truth, a love for learning, and effectively carry out the school's mission of forming mature Catholic men and women.