Bookkeeper

Job Description

Position Summary
The Parish Bookkeeper is responsible for the accurate, timely, and confidential management of all parish financial records and transactions. This role supports the parish's mission by ensuring responsible stewardship of financial resources, compliance with Archdiocesan policies, and clear financial reporting. The Bookkeeper reports directly to the Pastor and works collaboratively with parish staff, the Finance Committee, and Archdiocesan representatives.

Primary Responsibilities
Financial Management & Bookkeeping
• Maintain accurate financial records for all parish accounts using QuickBooks
• Record all income, expenses, and transfers in a timely and organized manner
• Perform regular bank and account reconciliations
• Prepare and deliver financial reports for the Pastor, Finance Committee, and Archdiocese as requested
Accounts Payable & Receivable
• Process and pay parish bills, invoices, and vendor obligations in a timely manner
• Prepare and issue checks and electronic payments
• Prepare bank deposits and coordinate physical deposits when required
Payroll & Personnel Support
• Coordinate payroll for parish staff through a third-party payroll provider (e.g., ADP)
• Maintain accurate payroll records and supporting documentation
• Assist with payroll-related reporting and compliance requirements
Records & Compliance
• Maintain organized, secure, and up-to-date financial records and documentation
• Ensure compliance with Archdiocesan financial policies and procedures
• Support audits, financial reviews, and Archdiocesan reporting requirements
Communication & Collaboration
• Serve as a primary liaison with the Archdiocese on financial matters
• Communicate clearly and professionally with the Pastor, Finance Committee, and parish staff
• Provide administrative support to the Parish Secretary as needed

Qualifications
Required
• Proven experience in bookkeeping or accounting (nonprofit or parish experience preferred)
• Proficiency in QuickBooks and Microsoft Excel
• Experience with or ability to learn parish management and accounting systems (e.g., ParishSOFT, ParishStaq)
• Familiarity with payroll platforms such as ADP or similar systems
• Strong attention to detail and organizational skills
• Ability to handle sensitive and confidential information with integrity
• Fluency in Portuguese strongly preferred; Spanish fluency acceptable
• Ability to work collaboratively in a faith-based environment
Preferred
• Familiarity with Archdiocesan financial policies and procedures
• Bilingual or multilingual communication skills
• Ability to work independently with minimal supervision

Personal Attributes
• Trustworthy, reliable, and detail-oriented
• Respectful of and aligned with the mission and values of the Catholic Church
• Flexible and willing to assist with broader parish needs
• Able to manage deadlines and remain composed during audits or high-demand periods

Work Environment
• Parish office setting
• Part-time position (10-12 hours per week)
• Occasional schedule flexibility may be required

About the Employer

To preach the Gospel and bring souls to Christ through the Traditions of the Church and our Portuguese cultural traditions.