Administrative Assistant

Job Description

Job Posting: Administrative Assistant

Title: Administrative Assistant for Ignatian Discernment Institute (IDI)
Reports to: Director (Fr. Timothy Gallagher, OMV) and Operations Manager of IDI
Location: Ignatian Discernment Institute | 416 22nd St., Suite 200 | Denver, CO

Overview

The Ignatian Discernment Institute is seeking a part-time Administrative Assistant for daily office operations, bookkeeping duties, event coordination, and support with sales and marketing. This job description should not be interpreted as all-inclusive; however, it is a thorough outline of the major responsibilities of the position.

Responsibilities

1. Assisting in daily operations
• Responding to phone calls, emails, and other communications through the IDI phone, email account, and website
• Taking stock, ordering and purchasing office supplies
• Maintenance of electronic and hard copy filing system of IDI foundational and other documents.

2. Assisting in bookkeeping duties
• Maintenance of donor database and recording of donations, gifts, and pledges
• Preparing and sending thank you notes to donors
• Quarterly filing of Occupational Privilege Tax with City and County of Denver
• Annual filing of sales taxes and other documents with State of Colorado and City & County of Denver

3. Events
• Managing hospitality for Summer Curriculum, including setting up and breaking down of site
• Tracking of requirements for certification by participants in Summer Curriculum
• Publicizing local events in Archdiocese of Denver publications
• Maintaining contact with IDI-certified teachers to assess their availability for events.

4. Sales/Marketing
• Ordering books for 5 Stones fulfillment service and shipping directly to events and customers-this occasionally requires lifting of approximately 30 lbs.
• Ordering books for IDI's own inventory at Denver facility
• Assisting in the creation of simple videos with camera and smartphone, including testimonials for website and social media

Skills needed:
• Ability to take direction and work independently with minimal supervision
• Excellent written and verbal skills
• Knowledge of Microsoft Office and database management
• Effectiveness in handling and solving problems in the workplace
• Ability to maintain discretion and confidentiality.

Requirements
• Bachelor's degree required
• Ability to adapt to work environment-job will begin at Lanteri Center in Denver but may move to another nearby site in Denver.

Contact: Fr. Mark Yavarone, OMV
myavarone@discernment.institute
(720) 863-1008

About the Employer

The Ignatian Discernment Institute exists to help souls recognize and respond to God's voice amid the movements of their hearts. Rooted in the teaching of St. Ignatius and developed through the pastoral experience of Fr. Timothy Gallagher, OMV, we offer the Church a clear, practical, and life-giving path of discernment.