Be Formed Program Administrator

Job Description

Job Title: Be Formed Program Administrator
Agency: Catechesis and Evangelization
Reports To: Lifelong Lay Formation Lead
Position: Full-time, Benefits, Non-Exempt

JOB SUMMARY
The Be Formed Program Administrator is responsible for overseeing, coordinating, and managing all aspects of the Be Formed Spiritual Formation Program within the Diocese of Joliet in partnership with the Lifelong Lay Formation Lead and Be Formed Advisory Board. This role requires a dynamic and organized individual who is passionate about faith formation and capable of providing strong administrative and leadership support to ensure the program's successful operation.

ESSENTIAL DUTIES AND RESPONSIBILITIES
• Plan, organize and coordinate participation in all the Be Formed programs and initiatives.
• Create, manage, and communicate announcements to participants and facilitators for registration and ongoing program initiatives.
• Create and coordinate the content for each 90 days Be Formed Season with the Be Formed Advisory Board. Create the timeline of each season, editing the workbook content, recording training and Lectio Divina videos.
• Utilize Regpack or similar program to register participants and perform customer service tasks for individuals to complete their registration.
• Maintain accurate records of participant information and ensure data privacy.
• Manage the weekly Zoom sessions to facilitate the small group meetings.
• Organize a team of volunteers to support registration, large group meetings, training of facilitators, communication to participants, website updates and maintenance, and all administration duties to support each season's schedule. Conduct regular check-ins with volunteers to provide support and guidance.
• Coordinate with volunteers and communicate regularly with scheduled speakers and the Advisory Board regarding status of events, technology, and other needs.
• Gather feedback from participants and volunteers for each season to assess program effectiveness.
• Analyze participant and volunteer feedback for areas of improvement and collaborate with supervisor to recommend program enhancements.
• Respond to all the inquiries from participants through email, text, or phone calls to encourage participants to engage in each season's schedule.

Other Duties and Responsibilities:
• Collaborate to ensure each season is promoted to appropriate market channels and communicate event details with all volunteers and the Advisory Board.
• Coordinate the activities of volunteers that provide administration, facility, technology, and hospitality support.
• Participate in communications strategy including maintaining the website, social media posts, and reminder emails and texts.
• Coordinate payment processing, registration, and marketing for various platforms (e.g., Pay Pal, Eventbrite, Zoom, Website).
• Be Formed program ambassador upholding the Catholic values and teachings that are foundational to the Be Formed program.
• Plan and coordinate training for small group facilitators.
• Other duties as assigned.

QUALIFICATIONS
• Practicing Catholic in good standing with a deep understanding of Catholic teachings.
• High school degree required, associate or bachelor's degree preferred.
• Minimum of two (2) years of experience in program administration, preferably within a church or religious setting.
• Strong organizational and detail-oriented skills required.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and the ability to work with diverse groups including parish leadership required.
• Proven history of identifying and solving problems.
• Solid experience with office management systems and procedures.
• Proficient computer knowledge with emphasis on Microsoft Office Suite and data input into a variety of databases.
• Minimum of five (5) years solid experience working in Microsoft Office (Word, Excel, Power Point, Publisher, Outlook.
• Exceptional knowledge of office equipment.

SALARY RANGE
Salary range is $22.00 - $25.00 per hour, depending on experience.

BENEFITS
We offer a competitive benefits package that includes:
• Medical, Dental, Vision Insurance, Basic Life and AD & D, Long-Term Disability Insurance, Flexible Spending Accounts, Defined Pension Plan funded by Diocese of Joliet, 403(b) Retirement Plan, Paid Personal Leave Days, and Paid Holidays based on holiday schedule approved for Blanchette Catholic Center.
• Voluntary benefits of Short-Term Disability, Critical Illness, Accident, Hospital Indemnity, and Permanent Life Insurance.

WORK ENVIRONMENT
• Primarily office-based with minimal parish visits and some evening/weekend work.
• Occasional travel within the Diocese of Joliet for training or events.

WORK SCHEDULE STATUS
• Full-Time, Benefited, Non-Exempt
• Monday through Thursday, 8:00 a.m. - 4:30 p.m.
Friday, 8:00 a.m. - 1:00 p.m.
o Evening and weekend work as needed or required.

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform these essential functions. While performing the duties of this job, the employee is required to stand, walk, sit, and use hands to feel objects with tools or controls, reach with hands and arms, talk, and hear. The employee must occasionally lift and/or move objects up to twenty (20) pounds. Specific vision abilities required by the job include close vision, distance vision, depth perception, and the ability to adjust focus.

Interested candidates please submit a cover letter and resume to humanresources@dioceseofjoliet.org. Please, no phone calls.

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This document is not intended to be a comprehensive list of work-related functions. All duties and work conditions listed are subject to change at the discretion of the Diocese of Joliet Management. The Diocese of Joliet will, in compliance with the Americans with Disability Act (ADA), accommodate essential job functions whenever feasible.

About the Employer

The Diocese of Joliet encompasses 7 counties of northern Illinois and has a Catholic population of more than 658,000.