Administrative Assistant

Job Description

THE MARIANIST PROVINCE OF THE UNITED STATES

POSITION DESCRIPTION

TITLE: Administrative Assistant LOCATION: St. Louis

Reports To: Office Manager FLSA: Hourly (40 hours/week)

General Summary: The Administrative Assistant is responsible for providing clerical support and related services to the Office of Temporalities. The Administrative Assistant performs general office procedures in order to assist the departmental staff in completing the necessary administrative tasks of their work.

PRINCIPAL DUTIES AND RESPONSIBILITIES

Performs general office tasks including but not limited to typing, preparing correspondence, reports, spreadsheets, other documents as necessary for a finance office
Assists Office Administrator in the accounts payable process as needed
Assists with the office accounting system as needed
Process medical invoices for the brothers for payment to providers or reimbursements to the communities
Primary contact with medical insurance provider for the brothers
Assists in property/auto/liability insurance as requested
Organizes in person and virtual meetings for the office as needed
Maintains the filing systems for accounts payable, medical insurance, Social Security/Medicare, and personnel files for the brothers
Maintains list of community business managers and oversees communication with them as needed
Handles confidential and sensitive information with professionalism and discretion
Willingness to support the vision and values of the Marianists
Other duties as assigned by the Office Manager

QUALIFICATIONS & EXPERIENCE

Appropriate level of secretarial experience.
Experience in clerical functions and programs, including a high proficiency with typing and proofreading and the Microsoft Office Suite (Word, Excel, Outlook).
Excellent oral and written communication skills
Excellent organizational and time management skills
Ability to maintain the confidentiality of privileged and sensitive information
Work independently, set priorities, and meet deadlines
Proficient in using computers and other office equipment
Minimal understanding of bookkeeping functions
Basic knowledge of medical, property, liability, and auto insurance

LOCATION & HOURS

This position is located at the Province offices in St. Louis. As a public-facing office at the service of the mission of the provincialate, you will be expected to keep regular work hours as determined by your supervisor.

PHYSICAL DEMANDS

Work is generally in an indoor setting. Must be able to handle, lift objects and or materials of up to 25 pounds. Must be able to use a telephone (hear and speak) and use a computer. Must be able to travel by car or air.

REASONABLE ACCOMMODATIONS

Lifting up to 25 pounds is essential for this position. Lifting weights above 25 pounds may be accommodated by seeking help from another co worker. The remainder of the physical demands listed above are essential to this position for which no reasonable accommodation can be made.

Job descriptions are not intended, nor should they be construed, to be all-inclusive lists of all responsibilities, skills, efforts, or working conditions associated with a job. While this job description is intended to be an accurate reflection of the job requirements, management reserves the right to modify, add, or remove duties from particular jobs and to assign other duties as necessary.

SALARY AND BENEFITS
Competitive salary and benefit package includes medical, dental, vision, life, LTD, 403B, thirteen paid holidays, and generous paid time off.

For consideration, please email cover letter and resume to: megarcia@sm-usa.org

About the Employer

The Society of Mary (Marianists) is an international religious order of brothers and priests. More than 600 Marianists serve in the Province of the United States, which includes Eastern Africa, India, Ireland, Mexico and Puerto Rico. In the United States, Marianists sponsor the University of Dayton in Ohio, St. Mary's University in San Antonio, Chaminade University of Honolulu, 18 high schools, 12 parishes and five retreat centers. Blessed William Joseph Chaminade founded the Society of Mary in 1817. Marianists have had a U.S. presence since they first arrived in Cincinnati in 1849.