Assistant Manager for Finance and Apostolic Operations

Job Description

Job Summary:

Reports to: Director of Apostolate Administration and PBM Operations
Supervises: Accounting Clerk and Purchasing Associate
Collaborates with: HR, Book Center Managers, Inventory Management.
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Core Responsibilities

I. Accounts Payable Support
• Oversee accurate invoice entry and importing into accounting system.
• Prepare weekly open invoice reports.
• Oversee check runs.
• Maintain list of uncleared checks.
• Communicate with vendors regarding credit applications, business licenses tax exempt certificates.
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II. Accounts Receivable Support
• Oversee applying customer payments and importing invoices and payment information into accounting system.
• Prepare weekly deposit reports.
• Oversee depositing of customer payments into bank.
• Oversee generating and sending customer statements.
• Oversee follow up on past-due accounts.
• Oversee maintaining customer sales tax certificates
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III. Reconciliation & Daily Processing
• Oversee recording of daily bank activity.
• Oversee reconciling credit card settlements.
• Reconcile deposits of each Book Center and Exhibit location; record journal entries in the accounting system
• Prepare documentation for period-end review as requested by supervisor. ________________________________________
IV. Payroll Processing Support
• Back-up support for payroll processing as requested by supervisor.
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V. Purchasing & Operations Support
• Compile seasonal purchasing data.
• Prepare spreadsheets and order forms.
• Track vendor policy updates.
• Prepare draft reports on sales and purchasing.
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VII. Records & Office Management
• File financial documents.
• Prepare files for annual shredding.
• Maintain organized record retention systems.
• Provide general administrative and correspondence support.
• Maintain orderly workspace.
• Willing to expand role at the request of supervisor.
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VIII. Confidentiality & Security
• Follow all data security protocols.
• Maintain strict confidentiality.
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Qualifications
• Bachelor's degree in Accounting, Business, or related field (preferred).
• Experience with accounting systems and spreadsheet software.
• Strong attention to detail and accuracy.
• Ability to manage multiple deadlines.
• Professional communication skills.
• High level of discretion and confidentiality.

About the Employer

As apostles of Jesus Christ,
evangelizing today's world:
We are CALLED to holiness by
God's living Word and Eucharist.
We COMMUNICATE the Gospel
message through our lives and
through all available forms of media.
We SERVE the Church by responding
to the hopes and needs of all
people with the word of God, in
the spirit of St. Paul.