Events and Hospitaliity Coordinator

Job Description

Overview:
The Events and Hospitality Coordinator position will hold primary responsibility in coordinating and managing all outside events hosted by St. Paul's Newman Center, including all wedding and wedding-related clients, supporting internal ministry event needs, and further developing general hospitality ministry capabilities. This is a dynamic position that serves the diverse needs of St. Paul's Newman Center as it continues to expand its event hosting services.

Required Qualifications:
Experience in event planning and project management
Ability to lead a team
Excellence in customer service and client relations
Ability to take initiative and problem solve/troubleshoot issues
Strong oral & written communication skills
Strong interpersonal and presentation skills
Strong organizational and managerial skills
Strong attention to detail
Experience in Microsoft Office products, Docusign, and Google software
Living a lifestyle that does not violate the teachings and beliefs of the Roman Catholic Church, according to the Catechism of the Catholic Church.
Firm commitment to the mission of St. Paul's Newman Center

Preferred Qualifications:
Associates or Bachelors Degree in Hospitality Management, Marketing, Sales, or ministry-related field
Previous experience in the hospitality industry or ministry
Skills in interior design and event decoration

Duties:
Coordinate and Manage outside events, which includes:
o Fielding all inquiries from prospective clients for use of St. Paul's Newman Center
o Working with prospective clients to determine scope and nature of their requested event, including the ability to ask discerning questions about their event
o Draft and route all facility use agreements to formalize rental of St. Paul's Newman Center
o In collaboration with other Newman Center staff stakeholders, draft and route secondary contracts (e.g. Catering Contracts, Media Contracts, Music Contracts)
o When catering is not involved, acts as the primary leader executing event hospitality during events to insure all client's needs are met
o When catering is involved, assisting the Chef Manager in executing event hospitality during events to insure all client's needs are met
o Assisting Director of Finance and Administration in sending invoices and collecting payments from clients
Assist with internal event planning and management as assigned by the Director of Campus Ministries or the Director of Development
Event Policy development and management
Marketing to fuel growth in outside event and Crux Coffee service lines
Assist as needed in hiring and managing workers for events and for Crux Coffee
Assist as needed in day-to-day operations of Crux Coffee, including product improvement
Other Duties as assigned at Pastor's discretion

Supervisor:
Director of Campus Ministry

About the Employer

Our mission is to serve the NDSU campus as a "home away from home" for students making the transition into adulthood, preparing them to receive the gift of their vocation, and equipping them to live a dynamic Catholic life.