Director of Admissions- Office Manager

Job Description

St. Jerome Catholic School in Fort Lauderdale, Florida has an opening for a qualified 12- month, full-time Director of Admissions/Office Manager. Primary duties are coordinating the prerequisite admissions documents, arranging admissions tests for new students, sending acceptance letters to students, coordinating tours, and overseeing student scholarships. As Office Manager, s/he will overseeing the administrative assistant, the clinic, and acting as the safe environment coordinator. The Director of Admission/ Office Manager performs all duties and responsibilities in alignment with the mission, vision, and values of the Catholic Archdiocese of Miami.

Schedule: Monday-Friday 7 a.m. to 3:30 p.m. including nights and weekends as needed.

Essential Functions include:
• Request, in writing, school records from applicants for admission (registration form, health records, etc.).
• Coordinate the admission process for new students and re-admission of all other students in school via means of:
o Completed forms required.
o Tests for new students.
o Required documents.
o Letters of acceptance.
• Enter data and keep accurate records for student enrollment for each grade level.
• Oversee student scholarships and scholarship compliance.
• Communicate effectively with the public, staff members, students, parents, administrators, and other contact persons using tact and good judgment.
• Maintain confidentiality regarding school/workplace matters.
• Model and maintain high ethical Catholic standards.
• Demonstrate initiative in the performance of assigned responsibilities.
• Participate successfully in the training programs offered to increase skill and proficiency related to assignment, especially school minder.
• Keep principal informed of potential problems or unusual events.
• Respond to inquiries and concerns, via phone and/or e-mail or mail, in a timely manner and document interaction.
• Build and maintain good working relationships with other team members, exhibiting good interpersonal skills.
• Demonstrate support for the school system, its goals, and priorities.
• Demonstrate initiative in identifying potential problems or opportunities for improvement.
• Prepare all required reports and maintain all appropriate records.
• Attend computer training classes and staff meetings.
• Assist with school tasks as assigned with confidentiality and discretion, demonstrating excellent internal and external customer service.
• Other duties as assigned.

Qualifications:
• High school diploma and 5 years' clerical experience in a customer-service environment; Non-profit helpful.
• Preferred: Bachelor's degree with 1 year of school experience.
• Knowledge of schools' admissions processes, particularly Catholic schools.
• Ability to maintain confidentiality concerning student files and sensitive information.
• Good time management skills, including ability to manage several projects at the same time; able to retain accuracy in an environment of competing deadlines.
• Excellent customer service skills, including ability to maintain focus on and professionalism with people in challenging situations, both in person and by phone.
• Good oral and written English-language communication skills, including clear speaking voice; Spanish a plus.
• Proficiency in MS Outlook, Word, and Excel.
• Good computer literacy, including ability to navigate online applications and search engines effectively.
• Must be supportive of the mission and tenets of the Roman Catholic Church. Experience in a Roman Catholic environment a plus.
• Knowledge of basic tenets of Catholic Church.
• Must have a professional demeanor.

To apply: Send resume with cover letter to the principal, Tara Marino, at tmarino@stjfl.org.
Subject line should read: Director of Admissions/ Office Manager.

In addition to the eligibility requirements indicated in the Archdiocese of Miami Policy "Creating and Maintaining a Safe Environment for Children and Vulnerable Adults," the selected candidate must undergo a background screening through the Florida Care Provider Background Screening Clearinghouse and be granted a determination of eligibility as a condition of employment. For more information on the Clearinghouse please visit: http://info.flclearinghouse.com/.

About the Employer

The Archdiocese of Miami is a particular church of the Roman Catholic Church in the United States of America. Its ecclesiastic territory includes Broward, Miami-Dade, and Monroe counties in the U.S. state of Florida. The archdiocese is the metropolitan see for the Ecclesiastical Province of Miami, which covers Florida. The archbishop is Thomas Wenski. As archbishop, he also serves as pastor of the Cathedral of Saint Mary, the mother church of the archdiocese. Also serving are 428 priests, 160 permanent deacons, 50 religious brothers and 300 religious sisters who are members of various religious institutes. These priests, deacons and persons religious serve a Catholic population in South Florida of 1,300,000 in 118 parishes and missions.