Office of Vocations Administrative Assistant

Job Description

The Office of Vocations, located at the Archdiocesan Pastoral Center in Miami Shores, Florida, is seeking a full-time Administrative Assistant to provide administrative and clerical support to the Director of Vocations in advancing the mission of promoting and fostering priestly vocations in the Archdiocese of Miami.

This position provides administrative and clerical support to the daily operations of the Office of Vocations by assisting with office administration, maintaining confidential records, preparing correspondence, coordinating schedules, and providing professional service to clergy, seminarians, prospective candidates, parish personnel, and visitors. The Administrative Assistant performs all duties and responsibilities in a manner consistent with the mission, vision, and values of the Archdiocese of Miami.

Schedule: Monday - Friday, 8:30 A.M. to 5:00 P.M. Occasional evening and weekend hours may be required to assist with vocation-related events and programs.

Responsibilities include:
Welcome visitors and provide courteous assistance in person, by phone, and by email.
Answer and direct incoming telephone calls and respond to routine inquiries.
Prepare letters, reports, memoranda, and other office correspondence.
Maintain confidential files, records, and databases with accuracy and discretion.
Schedule meetings and maintain the Office calendar.
Assist with the preparation and coordination of vocation events and office activities.
Process routine office paperwork and maintain office supplies.
Provide general administrative and clerical support to the Director of Vocations.
Perform other related duties as assigned.

Qualifications:
High school diploma or Associate degree, with administrative office experience or an equivalent combination of education and experience.
Strong organizational skills and attention to detail.
Excellent customer service and interpersonal skills.
Ability to maintain the strictest confidentiality and exercise sound judgment.
Strong written and verbal communication skills in both English and Spanish.
Proficiency in Microsoft Outlook, Word, and Excel.
Ability to learn new office procedures, software applications, and administrative processes.
Dependable, trustworthy, self-motivated, and able to work independently as well as part of a team.
Respect for and support of the mission and teachings of the Roman Catholic Church.
Experience working in a Catholic parish, school, or diocesan environment is preferred but not required.

Personal Attributes:
The Office of Vocations is seeking someone who:
Demonstrates honesty, integrity, and discretion.
Enjoys serving others with professionalism and kindness.
Is organized, dependable, and attentive to detail.
Is eager to learn and grow in the position.
Is interested in making a long-term commitment to serving the Church through the Office of Vocations.

To apply: Please submit resume with cover letter, addressed to Vocations Director, Reverend Milton Martinez Blass, at mmartinez@theadom.org and
careers@theadom.org

Subject line should read: Administrative Assistant, Office of Vocations.

About the Employer

The Archdiocese of Miami is a particular church of the Roman Catholic Church in the United States of America. Its ecclesiastic territory includes Broward, Miami-Dade, and Monroe counties in the U.S. state of Florida. The archdiocese is the metropolitan see for the Ecclesiastical Province of Miami, which covers Florida. The archbishop is Thomas Wenski. As archbishop, he also serves as pastor of the Cathedral of Saint Mary, the mother church of the archdiocese. Also serving are 428 priests, 160 permanent deacons, 50 religious brothers and 300 religious sisters who are members of various religious institutes. These priests, deacons and persons religious serve a Catholic population in South Florida of 1,300,000 in 118 parishes and missions.