Advancement Database Manager

Job Description

Position: Advancement Database Manager
Start Date: Immediate / Fall 2025
Hiring Range: $25/hour to $30/hour (depending on experience)
Status: Full-time, permanent, 40-hours, 12-months, benefits-eligible

Important Note:
Applications submitted through Indeed or third-party platforms will not be considered. To be eligible for consideration, please review the full position description below and follow the instructions outlined in the "To Apply" section. Thank you.

About Us:
Royal Palm Academy is a joyful, vibrant, independent, and family-oriented Catholic PK-8 school located in beautiful Naples, Florida. Our mission is to partner with families to provide an education of rich academics with Catholic formation. Through integral formation, we teach the mind, educate the heart, and form the character of tomorrow's leaders.

The Opportunity:
Royal Palm Academy is an up-and-coming independent Catholic school that has undertaken a major campus transformation and strategic plan to become a modern 21st-century campus forming future leaders for decades to come.

As part of this vision, we are seeking a mission-aligned Advancement Database Manager to fill an urgent need in our Advancement Office. This role is central to expanding and strengthening our advancement capacity, especially in the moves management of identifying, cultivating, soliciting, and stewarding major, leadership, and principal donors.

The Advancement Database Manager must be capable of managing all aspects of our Raiser's Edge NXT CRM, including database management, reporting, dashboards, and supporting the daily advancement work of the Director of Advancement and Head of School.

At the same time, Royal Palm Academy is a small but growing entrepreneurial school. For the right candidate, this position offers room to grow and expand in scope and responsibility over time, particularly for those who bring grit, drive, initiative, creativity, and a strong work ethic.

Position Overview:
The Advancement Database Manager is responsible for ensuring the accuracy, integrity, and effective use of donor data in Blackbaud Raiser's Edge NXT. This includes managing gift processing and acknowledgments, producing reports and dashboards, supporting donor research and stewardship, and facilitating campaign and event operations. The role partners with the Director of Advancement, Head of School, and Business Office to ensure data-informed strategy and smooth advancement operations.

Key Responsibilities:

Database Management & Gift Processing
- Serve as RPA's in-house expert and primary administrator of Raiser's Edge NXT.
- Ensure accuracy, integrity, and security of all donor and constituent records.
- Process and acknowledge all gifts, pledges, sponsorships, and matching gifts.
- Conduct regular audits, de-duplication, and biographical updates.
- Partner with the Business Office on reconciliation, pledge validation, and annual audit reporting.
- Manage integrations with platforms such as GiveCampus, GiveSmart, FACTS Giving, and FACTS CRM.

Reporting & Analytics
- Generate reports, dashboards, and lists to measure fundraising performance and campaign progress.
- Provide actionable insights to support appeals, stewardship, and major gift strategies.
- Prepare annual benchmarking data for NAIS DASL and other reports.

Prospect Research & Stewardship
- Support moves management by tracking actions, contact reports, and donor portfolios.
- Assist in preparing donor profiles, research briefs, and giving histories.
- Oversee donor acknowledgment processes and accurate donor listings for publications.

Growth Opportunity Areas (for the right candidate):
- Communications: Draft newsletters, stewardship communications, and event invitations.
- Events: Assist with planning and executing fundraising and community events.
- Media and Marketing: Capture and share stories or photos for alumni and donor engagement.
- Leadership: Provide executive support to the Head of School (calendar, board reports, correspondence, planning, coordination, communication).

Required Qualifications:
- Bachelor's degree in a relevant field.
- Experience and strong capability in database management/CRM management is required and is the core responsibility of this position.
- Strong technical skills in gift processing, reporting, and donor data management.
- Outstanding and precise organizational skills and attention to detail.
- Ability to maintain confidentiality and professional discretion.
- Strong written and verbal communication skills.
- Alignment with the mission and values of Royal Palm Academy.

Preferred Qualifications:
- Experience with Blackbaud Raiser's Edge NXT is preferred (but not a hiring requirement).
- Experience in an independent or Catholic school advancement office.
- Familiarity with other common giving platforms is preferred (GiveCampus, GiveSmart, FACTS Giving).

Physical and Other Demands:
- Prolonged periods working on a computer.
- Ability to lift up to 20 pounds for events or materials.
- Flexibility to work occasional evenings or weekends for events or deadlines.

To Apply:
Please submit a resume in PDF format to:

Michael Bussman, Head of School
mbussman@royalpalmacademy.org

In your email, include a brief cover letter or introductory message explaining:
- Your direct experience with Raiser's Edge NXT or a similar donor CRM.
- How your skills could support advancement operations, communications, or events.
- Why you are excited to be part of the Royal Palm Academy community.

Applications without an introductory message will not be considered. For best consideration, please visit www.RoyalPalmAcademy.org before applying.

About the Employer

Royal Palm Academy is an independent, Catholic, pre-kindergarten to eighth grade school in Naples, Florida. Our mission is to partner with families to provide an education of rich academics with Catholic formation. Royal Palm Academy teaches the mind, educates the heart, and forms the character of tomorrow's leaders. This mission is pursued through the development of the whole person, integral formation, which encompasses the commitment to teach, to educate, and to form our students.