Executive Administrative Assistant

Job Description

TO APPLY PLEASE VISIT: https://recruiting.paylocity.com/Recruiting/Jobs/Apply/3531906

The Executive Administrative Assistant will offer support to the University in three areas: providing support to the Leadership team (President, Executive Director for External Affairs and University Relations) to maximize effective mission and university advancement, coordinating university-wide events to encourage internal and external community engagement, and assisting with donor database management and stewardship to build a culture of giving and gratitude for the university's benefactors. Duties and responsibilities include the following:

Leadership Executive Assistance
- Assist with administrative duties
- Manage calendars, scheduling, emails, expense reports
- Act as liaison between other departments/university personnel, as needed
- Assist President with university-wide communications
- Additional related duties as assigned by the President

Events Coordination
- Coordinate University-wide events
- Town Hall (once per semester), All-Staff Orientations (bi-annual, supporting role), Picnic (annual), President's Reception (annual)
- Graduation, but not programs events (annual, supporting role)
- Coordinate student assistants as needed for helping with events
- Assist President and Board with logistics and materials for board meetings
- Assist preparation of fundraising and alumni events
- Virtual Events Board (in coordination with HR and programs)

Advancement Database Management and Stewardship Assistance
- Coordinate gift entry/deposit and acknowledgement processes
- Entering gifts, preparing and mailing acknowledgments/tax receipts, donor letters, etc.
- Assist with donor stewardship opportunities (preparing and mailing materials, making thank you calls, etc.)
- Manage donor database, forms, and reports for Advancement team
- Manage Advancement and Travel calendars with other Advancement team
- Work with Graduate Assistant on various tasks as assigned
- Assist Advancement team with administrative duties as needed
- Expense reports
- Other related duties as assigned

Necessary skills:
- Strong attention to detail and thoroughness
- Commitment to data integrity and data verification
- Ability to handle sensitive and confidential information appropriately and with discretion (signed Confidentiality Agreement required)
- Excellent organizational, interpersonal and communication skills
- Ability to learn database management
- Experience in Microsoft suite, especially Excel and Word
- Experience in Google Drive suite, especially Sheets
- Ability to focus and maintain high quality work when doing repetitive tasks
- Willingness to ask questions when something is unclear
- Willingness to take initiative and attempt to solve problems if able
- Friendly attitude and enjoys speaking about the mission of DMU

Requirements:
- Experience: 2-3 years of related experience
- Location: On campus at DMU in Sterling, VA
- Educational: Bachelor's degree at minimum
- Physical: Ability to transport a moderate amount (mailings, promotional materials, etc.)

TO APPLY PLEASE VISIT: https://recruiting.paylocity.com/Recruiting/Jobs/Apply/3531906

DMU Statement of Mission and Catholic Identity
Based on the Catholic identity and mission of Divine Mercy University, we only employ persons who demonstrate openness and respect for the Roman Catholic Church and its institutions and who have a sincere interest in advancing DMU's mission within the Church. For positions in which membership in the Roman Catholic Church is a bona fide occupational qualification reasonably necessary for the normal operation of DMU, DMU reserves the right to employ only persons who are practicing members of the Roman Catholic Church as determined solely by the decision of DMU. Please review DMU's Statement of Identity to understand DMU's mission, culture, and purpose.

NONDISCRIMINATION STATEMENT
Committed to the teaching of Vatican Council II that every type of discrimination, whether social or cultural, whether based on sex, race, color, social condition, language or religion, is to be overcome and eradicated as contrary to God's intent (Gaudium et Spes, 29), DMU encourages applications from people of all ages, races, ethnicities, nationalities, women, men, veterans and those with disabilities.

About the Employer

A rapidly expanding, entrepreneurial academic institution on the cutting edge of online educational delivery, Divine Mercy University (DMU) is a Catholic graduate school of psychology and counseling, founded in 1999 as the Institute for the Psychological Sciences. The University is dedicated to the scientific study of psychology and related fields with a Catholic understanding of the person, marriage, and the family. The University offers a Doctoral (Psy.D.) degree in Clinical Psychology, an online Master of Science (M.S.) degree in Psychology, and an online Master of Science (M.S.) in Counseling. Additionally, it offers online certificate programs, including a Spiritual Director's Certificate.