Executive Assistant

Job Description

Job Description

The Executive Assistant supports the Executive Director and Board of Trustees with high-level administrative tasks, executive communications, board governance, and event coordination. This role requires a tech-savvy, detail-oriented professional who can juggle multiple priorities with discretion and strong problem-solving skills.

Key Responsibilities

• Manage the Executive Director's calendar, travel, communications, and confidential correspondence
• Coordinate meetings, events, agendas, presentations, reports, and materials for leadership and the Board
• Set up virtual meetings and serve as liaison with internal and external stakeholders
• Support Board governance, records, minutes, compliance documentation, deadlines, and responsibilities
• Assist with office operations, supplies, equipment, vendors, Accounts Payable/Receivable, payment requests, and daily deposits
• Draft internal communications, maintain electronic files, and protect confidential information

Job Requirements

• Must pass background screenings and maintain required training/certifications
• Predictable on-site attendance required
• Must support Catholic Church teachings and model the organization's mission and culture

Job Qualifications

• 5+ years of executive-level administrative support, preferably in a nonprofit or board-facing role
• Advanced Microsoft Office, virtual meeting, communication, and organizational skills
• Independent, solutions-oriented, discreet, and able to act with integrity and initiative

How to Apply: Submit resume to HR@ccetn.org. Please indicate Executive Assistant in the subject line

About the Employer

WHO WE ARE: A coalition of service driven community centered programs empowered by the grace of Jesus Christ. We help foster human dignity of the vulnerable in our region through shelter, counseling, education, advocacy, and reverence for life.

WHAT WE DO: CCETN provides services to anyone with demonstrated need, regardless of race, income or religion; we estimate that fewer than 5% of all clients served are Catholic. We welcome opportunities to work collaboratively with other community resources to serve those in need.

WHAT WE BELIEVE: Following the example of service Christ lived on Earth, we promise to be good stewards of the resources entrusted to us. We are guided by the principles of Catholic Teaching including reverence for all life, compassion, and integrity for all people.