Office Manager and Receptionist

Job Description

Office Manager and Receptionist
RELIGIOUS OF JESUS AND MARY
Washington, D.C.

Employment Type: Full-Time
In-person Monday - Friday
Reports to: Executive Secretary

THE OPPORTUNITY

The Religious of Jesus and Mary is seeking a dedicated and versatile Office Manager and Receptionist to serve as the administrative heartbeat of its administrative offices in Northeast DC. This is a unique opportunity for a mission-driven professional to play an essential, highly visible role in promoting the mission of the RJM USA-Haiti Province.

This role is far more than a front-desk position. You will be the first face visitors see, the voice callers hear, and the hand behind every bulletin, newsletter, and digital communication that goes out to our community. You will keep the office running efficiently, support leadership with administrative precision, and ensure every interaction reflects the warmth, integrity, and spirit of the Religious of Jesus and Mary.

If you are a skilled organizer and communicator who finds meaning in serving others, thrives in a collaborative and spiritually grounded environment, and takes genuine pride in every detail of your work, we would love to meet you.

ABOUT THE RELIGIOUS OF JESUS AND MARY

The Religious of Jesus and Mary is a Catholic women's religious congregation committed to education, service, and the proclamation of the Gospel. Rooted in faith and guided by the vision of our founder, Claudine Thevenet, our administrative staff works together to create a place of ministry, hospitality, and outreach. We welcome all who seek a compassionate, purposeful community.

WHAT SUCCESS LOOKS LIKE

In your first 90 days, you will:

--Build relationships with staff, ministry leaders, and community members, earning their trust through warmth and reliability
--Master the office's systems, schedules, and communication channels
--Take ownership of daily operations, correspondence, and community publications
--Establish consistent processes for office supply management, records, and event coordination

Within your first year, you will:

--Serve as a trusted administrative partner to the Executive Secretary and broader leadership team
--Assist in the production and distribution high-quality --communications and publications that reflect our mission and values
--Streamline and strengthen office systems for greater efficiency and consistency
--Build and manage an organized media archive and digital presence that strengthens community connection
--Support the planning and execution of events, workshops, and seasonal gatherings

KEY RESPONSIBILITIES

Office Management & Administrative Support
--Oversee daily office operations and maintain an organized, efficient, and welcoming workspace
--Manage office supplies, equipment, and vendor relationships
--Maintain staff calendars and coordinate meetings, appointments, and scheduling
--Prepare correspondence, reports, and internal documents with accuracy and discretion
--Maintain confidential records, including membership, donor, and volunteer files
--Assist with event coordination, including community gatherings, workshops, and services

Reception & Community Relations
--Serve as the primary receptionist: answer phones, respond to emails, and greet all visitors with warmth and professionalism
--Provide accurate information about services, programs, and upcoming events
--Direct inquiries appropriately to staff or ministry leaders
--Handle sensitive or pastoral requests with discretion and compassion
--Support hospitality efforts for visitors, guests, and community members

Communications
--Prepare and distribute bulletins, newsletters, and community announcements
--Maintain and update the website and social media platforms to keep content current and engaging
--Draft promotional materials and digital communications that reflect our mission and voice
--Manage email communications and mailing lists with care and accuracy
--Coordinate internal and external communications to ensure clarity and consistency across all channels

Publications & Media Support
--Design and format printed and digital publications with attention to quality and brand consistency
--Coordinate printing and distribution of materials for community and ministry use
--Assist with annual reports, special publications, and seasonal materials
--Maintain and organize a photo and media archive
--Support livestream or digital content efforts as needed

WHAT WE'RE LOOKING FOR

Required

--Associate or Bachelor's degree preferred, ideally in a business-related field
--2+ years of experience in administrative, office management, or communications roles
--Proficiency in Microsoft Office, Google Workspace, and Outlook
--Experience with email marketing platforms and social media management
--Strong written and verbal communication skills with an eye for detail
--Excellent organizational and multitasking abilities in a fast-paced environment
Demonstrated ability to maintain confidentiality and handle sensitive information with discretion

Preferred

--Experience working in a faith-based or nonprofit environment
--Graphic design skills (Canva, Adobe Suite, Microsoft Publisher, or similar)
--Website management experience (WordPress or similar platforms)
--Basic bookkeeping knowledge
--Familiarity with the Catholic Church and Women Religious communities

Mindset & Values

--Warm, welcoming presence that puts visitors and colleagues at ease
--Spiritually sensitive and genuinely respectful of faith traditions and diverse community members
--High integrity and discretion; you handle confidential information with care and professionalism
--Ability to work independently and collaboratively, shifting priorities gracefully
--Flexible and adaptable in a dynamic, mission-driven environment
--Commitment to supporting and upholding the mission and values of the Religious of Jesus and Mary

COMPENSATION & BENEFITS

The target salary for this role is $50,000 and will be adjusted depending on candidate's experience. The Religious of Jesus and Mary also offers a generous benefits package, including health insurance, retirement benefits, and paid leave.

This is an in-person, on-site role. Evening or weekend availability may be required on occasion to support community events and special gatherings.

HOW TO APPLY

Please upload your resume and cover letter online here:

https://leaderfit.catsone.com/careers/127575-RJM/jobs/16785037-Office-Manager-and-Receptionist-RJM/

About the Employer

LeaderFit is an executive recruiting firm for nonprofits and mission driven organizations.