Office Manager

Job Description

PRIMARY RESPONSIBILITIES:
- Pastoral and Administrative Support
- Serve as the primary administrative support to the Pastor.
- Help manage the Pastor's daily workflow and priorities and maintain his calendar.
- Coordinate schedules, appointments, meetings, and parish commitments.
- Screen phone calls, emails, and correspondence, responding appropriately or routing as needed.
- Maintain confidentiality and exercise sound pastoral judgment.
- Possesses excellent written and verbal communication skills.

COMMUNICATION & ORGANIZATION:
- Draft and format emails, letters, bulletins, announcements, and internal communications.
- Maintain organized digital and paper filing systems.
- Track deadlines, follow-ups, and ongoing parish initiatives.
- Promote and enhance the parish's message across various platforms (email, bulletin, website, social media) to foster deeper connections with parishioners, enhance worship, communication and spiritual growth.
- Coordinate compilation and publication of weekly parish bulletin, communicating with advertisers, scheduling and creating content.

MEETINGS & EVENTS:
- Assists with planning, coordination and logistical support of meetings, special events and projects.
- Performs additional responsibilities as needed or directed.

DUTIES & RESPONSIBILITIES:
- Monthly reconciliation of the Mass Book to the Event Calendar.
- Order all office supplies and purchases for events upon request.
- Completes parish purchase orders from various local and international vendors. Prepares check request and/or disbursements as necessary on behalf of the parish.
- Manage parish calendars and schedule Mass intentions, meetings, and facility usage ensuring that pertinent information is provided to the proper staff members. Update parish and facility calendars with meeting requests.
- Responsible for funeral scheduling and communication procedures with the families of the deceased. Works with the CARE Ministry in arranging and coordinating funeral luncheons.
- Provide parishioners with annual contribution information consistent with IRS guidelines.
- Recruit, train and oversee a group of volunteers that will provide routine office assistance (bulletin stuffing, etc.).
- Input the Presider schedule in the Mass book.
- Support the maintenance of parish registration and all sacramental records, updating parish databases (PDS). Process new registrations and welcome new parishioners providing temporary Offertory envelopes.
- Coordinate information for Baptisms, Funerals and Marriages.
- Process Mass Intention requests from community and parishioners
- Provide monthly Mass stipends and Confessions to the accountant
- Open, handle, and distribute mail as appropriate
- Verify invoices, prepare check request forms, manage credit card receipts, and provide for accountant weekly

QUALIFICATIONS:
- Practicing Catholic with a respect for the mission and life of the Church.
- Proficiency with Microsoft Office Suite, including PowerPoint, Excel, Word, Outlook and Adobe products. Experienced in current business and office management practices.
- Working knowledge of office equipment such as printers, scanners, postage meter, and multi-line phone system.
- Ability to learn parish software
- Bachelor's degree or the equivalent and prior administrative experience in a Catholic institution is preferred.
- Successful completion of a background check.
- Completion of diocesan safe-environment training (VIRTUS).

PAY:
This is a salaried position $45,000 - $50,000 with benefits, through the Catholic Diocese of Cleveland.

TO APPLY:
Please submit resume with cover letter and references to:

Fr. Timothy W. Gareau
Pastor
Saint Colette Catholic Church
330 W. 130th St.
Brunswick, OH 44212
tgareau@dioceseofcleveland.org

Keywords:
Theology, Catholic, Pastoral, Pastoral Ministry, Ministry, Parish, Church, Administrative, Office,. Communication, Events, Planning, Software, Operations

About the Employer

Saint Colette Catholic Church is a vibrant, family-centered parish of 2,100 families in the Roman Catholic Diocese of Cleveland, Ohio. Since our humble beginning in a neighborhood house, Saint Colette Catholic Church has grown exponentially in recent years, establishing a vital Catholic presence in Brunswick, Ohio - helping families grow in their relationship with the Lord. We as a parish are focused on communion with Jesus Christ, being an inviting home for individuals and families, Eucharistic Worship, and inspiring saints in our community. We have been blessed with many generous parishioners, dedicated priests, and committed volunteers who strive to help each other grow in holiness and serve the spiritual needs of our parishioners and larger community.