Director of Finance and Operations

Job Description

Title: Director of Finance and Operations
Reports To: Provincial / Senior Leadership
Collaborates With: ~30 staff, Benefits and Compensation Programs
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Position Summary

The Director of Finance and Operations serves as a key member of the leadership team, responsible for the financial health, operational efficiency, and administrative effectiveness of the province and its ministries, which include parishes, retreat centers, and outreach programs. The Director develops and manages strategic financial planning and decision-making to help achieve long-term ministerial goals and asset optimization. Additionally, responsibilities include managing HR benefits, insurance, IT systems, and vendor contracts, while also supporting database management, software training, and special event logistics. The Director ensures compliance with nonprofit and governmental regulations, provides transparent financial and governance reporting to senior leadership and the Board of Directors, and upholds the mission and values of the organization through careful stewardship of resources and operational excellence.
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Key Responsibilities

Financial Management
• Develop, manage and supervise all annual community, apostolate, and departmental budgets, both operating and capital.
• Lead financial planning, forecasting, and analysis for strategic decision-making.
• Prepare and present financial reports to senior leadership and the Board of Directors on a monthly and quarterly basis.
• Administer and manage all payroll and employee benefits, reimbursements, and corporate credit card systems.
• Ensure accuracy and compliance of all staffing forms for payroll and benefits
• Oversee cash flow, accounts payable/receivable, and financial compliance.
• Serves as primary liaison with accountants and auditors.
• Provide oversight of investments and asset management in alignment with mission and policies.
• Maintain financial protocols and procedures between Advancement and Finance; update as needed.

Operations & Administration
• Manage provincial-level vendor contracts, leases, and service agreements.
• Oversee insurance programs, including auto, liability, and employee benefits; ensure risk management practices are in place.
• Oversee IT/technology functions, including Sage-Intacct, QuickBooks, SugarSync, database systems, and overall IT infrastructure and security in collaboration with our professional IT partners.
• Oversee kiosk systems (Shrine/Chapel) and associated reporting; coordinate with communications on related brochures/signage.
• Maintain operational policies and procedures that support efficiency, compliance, and mission delivery.
• Partner with senior leadership on strategic planning, policy development, and organizational initiatives.
• Collaborate with Advancement to produce an Annual Financial Report to Benefactors.

Software
• Provide staff training in Sage-Intacct and other software tools.
• Provide ongoing software and technical support for staff.

Leadership & Collaboration
• Indirectly oversee local bursars with accounting and other staff and ministries with Benefits and Compensation.
• Advise senior leadership and Board of Directors on finance, operations, and compliance matters.
• Support cross-functional collaboration to align finance and operations with ministry goals.

Education Requirements
• Minimum Bachelor's Degree in Management/Finance, Master's preferred and/or CPA or CMA designation.
Experience
• Minimum of five years of progressive financial management experience, including budgeting, analysis, and reporting, with strong knowledge of budget processes and for-profit and non-profit accounting.
• Demonstrated leadership and strategic thinking with strong project management skills.
• Ability to align financial strategy with congregational priorities within complex organizations.
• Excellent analytical and communication skills, including the ability to present complex financial information to senior leaders in a collaborative, relationship-oriented approach.
• Knowledge of Sage-Intacct and Paylocity preferred or demonstrated ability to learn the system.
• High level of professionalism, discretion, sound judgment, and attention to detail.

Compensation
• $90,000-$130,000 per annum
• Full health benefits
• 401k contributions

To apply, please email employement@omvusa.org with a resume and cover letter. No phone calls.

About the Employer

Oblates of the Virgin Mary www.omvusa.org
"Even if I should fall a thousand times a day, a thousand times I will get up again and say, Nunc Coepi, Now I begin."
Venerable Pio Bruno Lanteri
These words of the founder, Venerable Pio Bruno Lanteri (1759-1830), capture the spirit and mission of the Oblates of the Virgin Mary. Father Lanteri lived in northern Italy in a time of great moral confusion and spiritual discouragement. He formed the Oblates to be both contemplatives and apostles, men of study, prayer, and compassionate pastors. Today, serving in nine countries around the world, the Oblates bring hope for a new beginning. This hope springs from five key attributes essential to Oblate Spirituality: Mercy, Mary, Fidelity, Discernment, and Zeal for souls in today's world. www.omvusa.org