World Youth Day Operations and Pilgrimage Coordinator

Job Description

***Verso Ministries is exclusively seeking candidates who are available to work in-person at our headquarters in South Bend, IN***

World Youth Day Operations and Pilgrimage Coordinator
(Temporary - June 2026 through August 2027)

Ignite your passion at the crossroads of faith and adventure! Verso Ministries, a dedicated team with nearly ten years of leading pilgrimages, invites you to join our fast-paced, entrepreneurial, and vibrant Catholic workplace. Here, excitement meets purpose as you contribute to unforgettable journeys that weave together faith, travel, history, and culture.
There is no greater example of this intersection than World Youth Day.

Verso Ministries is seeking a Pilgrimage Coordinator to support both pilgrimage planning and the execution of our World Youth Day operations. This role is a unique blend of travel coordination, ministry support, and operational execution, serving pilgrims and group leaders as they prepare for life-changing encounters with Christ.

This position is ideal for a highly organized, mission-driven professional who is passionate about Catholic pilgrimage, World Youth Day, and serving the Church through excellent operational execution.

Position Overview
This role includes required international travel to World Youth Day 2027 in Seoul, South Korea, from approximately July 25 - August 12, 2027 as well as periodic evening availability to host info sessions and other webinars to support Group Leaders and pilgrims.

Key Responsibilities
World Youth Day Operations and Administration
Play a critical role in the planning and execution of World Youth Day, one of Verso's key pilgrimage event offerings
Oversee logistical implementation of assigned group departures, including management of travel (air, ground, etc.), meals, accommodations, site visits, and all arrangements
Fully own and execute WYD related projects such as all group flight departures; hotel room assignments; or Mass and chapel assignments across the 60+ WYD groups.
Host webinars for WYD pilgrims including Sneak Peek and Pack & Prep meetings
Manage and maintain records, reports, and workflows for WYD groups
Assist with communication campaigns, deadlines, and deliverables related to World Youth Day
Create materials to support WYD pilgrims and group leaders, such as slideshows for webinars, pre-departure informational handouts, and other resources
Support overall operational efficiency for large-scale pilgrimage events
Coordinate with international vendors, guides, hotels, and transportation providers as assigned

Group Leader Communication
Operate as primary contact for assigned group leaders and chaplains in order to facilitate communication, planning, preparation, and debriefing of pilgrimages, with a focus on World Youth Day
Provide thorough and prompt support to Group Leaders throughout all stages of the pilgrimage process, answering questions and communicating updates
Partner with Group Leaders to ensure that their group's needs are being met before, during, and after the pilgrimage

Core Pilgrimage Operational Support
Support the planning and implementation of Verso's core pilgrimages through operational execution and administrative coordination
Create materials to support pilgrims and group leaders traveling to Verso's core destinations, such as slideshows for webinars, pre-departure informational handouts, and other resources

Other Responsibilities
Accompany Group Leaders and pilgrims and execute company operations on the ground at World Youth Day 2027 to ensure a seamless and meaningful experience
Lead pilgrimage groups as assigned, serving both the ministerial and logistical needs of pilgrims and the group
Actively contribute as a supportive team member, ensuring decisions align with what's best for Verso

Qualifications
Required
Strong organizational and administrative skills with high attention to detail
Ability to manage multiple projects, timelines, and priorities simultaneously
Excellent written and verbal communication skills
Commitment to exceptional customer service and hospitality
Experience or interest in travel coordination, event planning, or operations
Proficiency in Google Workspace and Microsoft Office (especially Google Sheets/Excel)

Preferred
Familiarity with Catholic teachings, pilgrimage traditions, and World Youth Day
Experience in ministry, nonprofit, travel, or hospitality environments
Experience with CRM systems or data management tools

Compensation & Benefits
Competitive salary based on experience
PTO
Health, dental, and vision insurance
Opportunities for international travel, including pilgrimage leadership

Location
Full-time, in-person temporary (June 2026 through August 2027) role based in South Bend, Indiana: 1400 E Angela Blvd, Notre Dame, IN 46556

How to Apply
Please submit your resume and cover letter to:
careers@versoministries.com

About the Employer

Have you ever felt that our Church could do more? That working in evangelization requires faithfulness and trust in God's providence, but also a lot of passion, hard work, and creativity? Jesus invites all of us to "Come, follow me." There's no set formula or preordained path which shows us how to respond to this invitation, but we must respond nonetheless.

In the spirit of the New Evangelization - of "re-proposing" the Gospel in dynamic ways - here at Verso Ministries we strive to create unique opportunities for people to encounter Jesus on pilgrimage. If you want to be part of an exciting and animated environment - where every day there's a new challenge - then our team might be for you.