Executive Assistant to the President

Job Description

ROLE

The Executive Assistant provides high-level administrative, organizational, and strategic support to the President of the College of St Joseph the Worker, who concurrently serves as the CEO of College of St Joseph Construction Co. This unique dual-role position requires exceptional judgment, discretion, and adaptability to seamlessly manage competing priorities across higher education and business environments. The Executive Assistant acts as a trusted partner, ensuring the President/CEO's time, communications, and initiatives are managed with precision and effectiveness.

RESPONSIBILITIES

Administrative and Executive Support
• Serve as the primary owner for President's email and calendar
• Anticipate needs by proactively reviewing upcoming meetings, commitments, and deadlines, ensuring the President/CEO is well-prepared
• Draft, edit, and proofread correspondence, presentations, reports, and other communications
• Manage sensitive and confidential information with integrity

Operational Coordination
• Monitor and track projects, deadlines, and deliverables across both organizations
• Liaise with senior leadership teams, trustees, board members, contractors, and external partners
• Support event planning, board meetings, benefactor events, and community stakeholder engagements

Strategic Partnership
• Serve as strategic aide to the President/CEO, offering research, background information, and follow-up on prospective, new, and fledgling initiatives
• Assist in prioritizing tasks and projects, helping balance academic leadership and corporate responsibilities
• Prepare executive briefings, meeting agendas, and action-item summaries
• Conduct high-level market research and analysis to support the President/CEO in evaluating opportunities and shaping new operations.

Relationship Management
• Build and maintain positive relationships with faculty, staff, students, trustees, business partners, and community stakeholders
• Ensure staff is accomplishing goals and requirements set out by president with diplomacy
• Represent the President/CEO with professionalism in all interactions, ensuring a consistent and reliable point of contact

Qualifications
• Bachelor's degree required; advanced degree preferred
• Exceptional organizational skills, with the ability to manage multiple priorities under tight deadlines
• Expertise with Microsoft Office Suite, Google Workspace, project management tools, and virtual meeting platforms

About the Employer

The College of St. Joseph the Worker (CSJW) is a Catholic institute of higher learning within the Diocese of Steubenville that simultaneously trains students in the Catholic intellectual tradition to earn a BA degree as well as in the skilled trades to earn their journeyman's card.

College of St. Joseph Construction is a sister organization to CJSW, employing skilled craftsmen across building disciplines. Students of CSJW have the ability to work for College Construction multiple days a week.

Tradesmen, academics, and administrators run these institutions in downtown Steubenville, OH. We offer very flexible vacation time. All Catholic solemnities are days off. We don't have a ping-pong table at the office, but you could build one: all employees have free access to the workshop.