Business Administrator, Office Assistant

Job Description

Business Administrator / Office Assistant (Part-Time Independent
Contractor)

Chesterton Academy of Albuquerque is seeking a detail-oriented, highly organized Business Administrator / Office Assistant to support the school's business and financial operations. This part-time, independent contractor role serves as the primary administrative intake and coordination point for routine business matters, helping
leadership stay focused on strategic priorities, compliance, and sound financial oversight.

Position Details
Expected Hours: 20 hours per week
Compensation: $1,600 per month
Direct Supervisor: Executive Director
Functional Coordination: Executive Director/Financial Director

Position Summary
The Business Administrator performs administrative intake, execution, tracking, and record maintenance functions in support of business and financial operations. The role serves as the primary business communication buffer between Chesterton staff and leadership, absorbing routine inquiries and intake activity so that Executive Director and Headmaster may remain focused on decision-making, compliance, accounting integrity, and governance. The Business Administrator is assigned to the business side of the school and shall not perform duties related to curriculum, faculty supervision, student academic matters, or academic administration. However, coordinate with Headmaster and Executive Director to assist with decisions and direction.

Key Responsibilities
Executes administrative intake and tracking
Maintains organized records
Routes matters requiring authority or judgment upward
Maintain and organize electronic records in the Chesterton Google drive to maintain consistency
Confirming receipt of payments, checks, cash, or documentation
Providing status updates on reimbursements, invoices, deposits, and
submissions
Confirming that materials have been forwarded to the Executive Director or Finance
Communicating established procedures, required documentation, and standard timelines
Routing complete requests through appropriate channels
Maintain and direct the establishment of lunch program thru the U.S. Department of Agriculture
Other duties as assigned

Required Qualifications
Demonstrated experience in office administration, business operations, bookkeeping support, or a related administrative role
Strong organizational skills with the ability to maintain accurate records, track multiple workflows, and follow documented processes
Professional written and verbal communication skills
Ability to handle confidential information with discretion and professionalism
Proficiency with common office software, email, shared digital files, and spreadsheet-based tracking tools
Ability to work independently, manage priorities, and escalate issues
appropriately

Preferred Qualifications
Experience supporting school, nonprofit, parish, or mission-driven organizational operations
Familiarity with financial intake, reimbursement tracking, and basic reporting processes
Experience maintaining shared digital filing systems such as Google Drive
Experience coordinating compliance-related administrative tasks or documentation workflows
Knowledge of school lunch program coordination or related government program administration

Work Schedule and Availability
This role is expected to average approximately 20 hours per week. Chesterton Academy of Albuquerque retains discretion over scheduling and work sequence, subject to timely completion of deliverables, responsiveness standards, and business needs. This position is not on call and does not require availability outside scheduled work periods.

Application Instructions
Interested candidates should submit a resume and a brief cover letter describing relevant administrative experience, availability, and interest in supporting Chesterton Academy of Albuquerque. Finalists may be asked to provide professional references. Equal Opportunity Statement
Chesterton Academy of Albuquerque is committed to providing equal opportunity in all aspects of engagement and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or genetic information, or any other status protected by applicable law. Qualified candidates from diverse backgrounds are encouraged to
apply.

About the Employer

We are a classical high school in the Catholic tradition.