Registrar

Job Description

The Part-Time Registrar is responsible for maintaining accurate student records, managing enrollment and admissions processes, and maintaining the school's Student Information System (SIS). This position supports the administration in ensuring data accuracy, regulatory compliance, and orderly school operations in support of the mission of Holy Family Classical School.

Essential Duties and Responsibilities
Registrar & Records
Maintain accurate and confidential student records in the Student Information System (FACTS SIS).
Manage enrollments, withdrawals, grade records, transcripts, and cumulative files.
Process record requests, transfers, verifications, and withdrawals.
Prepare and send official transcripts and student records to other schools, colleges, and agencies.
Maintain compliance with state, diocesan, and accrediting agency reporting requirements.
Prepare and submit required reports (enrollment, attendance, testing, etc.).

Student Information System (SIS) Management
Maintain and manage all student, course, and teacher data in FACTS SIS.
Create and update student schedules, class rosters, and course assignments.
Create and maintain courses, sections, and academic structures in the SIS.
Update and maintain student demographic, academic, and enrollment data.
Update and maintain teacher records and assignments.
Manage user accounts, permissions, and access rights in the SIS.
Support faculty and staff in the effective use of the SIS.

Enrollment & Admissions Support
Support the admissions and re-enrollment process from inquiry through matriculation.
Assist families with applications, enrollment forms, and required documentation.
Track enrollment data, waitlists, and class capacity.
Support continuous enrollment and year-to-year transitions.
Communicate professionally with prospective and current families regarding enrollment matters.

Summer Preparation & Business Office Support
Prepare and track all required summer enrollment and registration forms.
Ensure all student documentation is completed prior to the first day of school.
Assist the Business Manager with enrollment-related initiatives and projects.
Support initiatives such as PCTC enrollment and Go for Catholic Education programs.

General Responsibilities
Collaborate with the Assistant Head of School, Principals, Admissions Director, Student Services team, and Business Office.
Support scheduling, class rosters, and opening-of-school processes.
Maintain confidentiality and professionalism in all student and family matters.
Perform other duties as assigned.

Qualifications
Required
Ability to support and uphold the mission of a Catholic classical school.
High attention to detail and strong organizational skills.
Strong written and verbal communication skills.
Proficiency with databases, spreadsheets, and student information systems (FACTS preferred).
Ability to manage confidential information with discretion and integrity.
Preferred
Prior experience as a school registrar, enrollment coordinator, or in school administration.
Familiarity with FACTS SIS and diocesan/state reporting requirements.
Experience working in a Catholic or classical school environment.
Working Conditions
Part-time position, 30 hours per week.
Additional hours required during peak enrollment seasons (spring and summer).
On-site position.
Apply here: https://fs11.formsite.com/W1dtat/zz2gwwyzii/index

About the Employer

Holy Family Classical School forms Christian disciples through a classical, Catholic education centered on Christ who is the source of all Truth, Goodness, Beauty and Unity.