Administrative Assistant

Job Description

Position: Administrative Assistant
Reports To: Pastor

Position Summary
St. Therese Catholic Church in North Kansas City, Missouri is seeking an Administrative Assistant to provide comprehensive secretarial and office support to parish staff, helping advance the parish's mission of serving Christ and His Church. This role requires strong organizational skills, attention to detail, and a welcoming, service-oriented approach to parishioners, staff, and volunteers, reflecting a spirit of hospitality and Christian charity. This is a full-time position averaging 35 hours per week.

Essential Duties
• Maintain the parish census and all office record-keeping systems, including sacramental records and clergy suitability files
• Manage parish facility scheduling and maintain the parish calendar
• Oversee inventory of office equipment, supplies, and liturgical items
• Coordinate and support parish volunteers and their various activities
• Assist with planning and execution of parish events, gatherings, and hospitality activities (e.g., coffee and donuts, staff events)
• Prepare funeral programs and process sacramental record requests
• Process and maintain godparent and confirmation sponsor documentation
• Proofread and prepare documents and correspondence as requested
• Support administrative reporting and ensure proper segregation of financial duties

Knowledge, Skills, and Abilities
• Excellent interpersonal skills with the ability to work with diverse individuals in various situations
• Strong written and verbal communication skills, with a professional and charitable approach
• Highly organized with the ability to manage multiple tasks and priorities
• Discretion and sound judgment when handling confidential or sensitive information
• Reliable, punctual, and detail-oriented with the ability to meet deadlines
• Proficient in basic computer applications and office systems

Qualifications
• Previous administrative experience required
• High level of professionalism and commitment to supporting the parish mission
• Practicing Catholic with ethical standards, personal integrity, and conduct consistent with the morals and teachings of the Catholic Church.

St. Therese Catholic Church offers a comprehensive benefits program, including medical, dental and vision plans, STD/LTD fully paid by the employer, retirement plans including a 403b plan and a defined benefit pension plan. Paid time off includes generous Vacation and Sick leaves, plus paid Holidays.

Note: All employees are required to consent to a background check, commit to our Code of Conduct policy, and complete online and in-person training prior to starting work.

Apply Here: https://recruiting.paylocity.com/recruiting/jobs/Details/4031040/Available-Positions/Administrative-Assistant

About the Employer

The roots of Catholicism in western Missouri go back to French fur traders and trappers who ventured along the rivers as early as 1723. Today, the Diocese encompasses 15,429 square miles in 27 counties in the northwest portion of Missouri. The Catholic people of the Diocese number more than 135,000 across 97 parishes, missions, and schools.