Administrative Assistant to the Pastor

Job Description

Holy Family / American Martyrs is seeking a reliable and mission-driven Administrative Assistant to the Pastor to support the Pastor in the daily operations of our parish office. This role is ideal for someone who is organized, welcoming, personable, and committed to serving the Church while assisting parishioners during important moments in their lives.

Schedule:
Monday-Friday, 9:00 AM - 1:00 PM (consistent weekly schedule required)

Primary Responsibilities:
• Coordinate sacramental intake and scheduling, including Baptisms, Weddings, and Funerals
• Screen phone calls
• Maintain parish records and sacramental documentation in an organized manner
• Assist parishioners with general inquiries and office needs
• Support the Pastor with administrative tasks
• Coordinating the Pastor's calendar
• Supporting the parish office secretary
• Supporting staff and volunteers with overflow work related to parish events

Qualifications:
• Practicing Catholic in full accordance with the teachings of the Catholic Church
• Basic knowledge of Catholic sacraments and parish procedures
• Strong organizational and communication skills
• Proficiency in Google Workspace (Docs, Sheets, Gmail) and Microsoft Office Suite.
• Ability to maintain confidentiality and handle sensitive information with care
• Dependable and able to maintain a consistent weekly schedule

This position may be structured as full-time or part-time depending on the candidate's availability and experience.

To Apply:
Interested candidates should send a resume to frsean@hfamcatholic.org
Send applications or inquiries to: frsean@hfamcatholic.org
.

About the Employer

Holy Family & American Martyrs entered into a parish partnership as of July 1, 2025. Located in Fresh Meadows & Bayside, Queens NY. We are a Roman Catholic community of believers. We are a caring, welcoming, diverse community called to live and share the Gospel message. We proclaim the presence of Christ in the world through word, Sacraments and service as we strive to be faithful to Christ's command to evangelize all people.