Coordinator of Annual Giving and Grants

Job Description

Purpose of Position:
The Coordinator of Annual Giving and Grants is responsible for coordinating and implementing all aspects of a comprehensive annual fundraising program and a comprehensive grant program on behalf of the Diocese of Great Falls-Billings ("Diocese"). The Coordinator of Annual Giving and Grants works collaboratively with all members of the Pastoral Center team and the staff of the Catholic Foundation of Eastern Montana.

Essential Duties/Responsibilities:
Annual Giving:
• Responsible for coordination and success of the Annual Catholic Appeal (ACA), which includes but is not limited to:
o Developing campaign materials
o Seeking opportunities for campaign growth
o Timely and effective rollout of the annual campaign
o Communicating with parishes regarding the ACA
o Coordinating appropriate committees
o Overseeing successful coordination of campaign events
o Ensuring accurate entry of ACA gifts into donor database
o Ensuring timely and accurate receipting and thanking of ACA donors
• Develops and maintains a rolling two-year plan for Annual Giving development.
• Assists with strategic planning and budgeting for the Annual Giving program, in consultation with and approved by COO
• Sets annual goals for solicitations in consultation with and approved by COO
• Sets annual goals for stewardship visits, in consultation with and approved by COO
• Identifies, cultivates, solicits and stewards annual gift donors
• Coordinates all aspects of donor solicitations and periodic special fundraising appeals
• Ensures gifts received are used in accordance with the donor's intent, as initially agreed by the diocese.
• Ensures all other proper follow-up with donors regarding any gifts

Event Planning and Coordination:
• Responsible for the planning and executing of impactful annual fundraising events

Grants:
• Creates and oversees processes and procedures for developing and managing grants within the Diocese of Great Falls-Billings.
• Cultivates, solicits, and stewards grantors
• Sets annual performance and outcomes goals in consultation with and approved by the COO
• Develops and maintains a rolling two-year plan for Grant development
• Assists with strategic planning and budgeting for the Grant program, in consultation with and approved by COO
• Prepares timely, accurate writing, and submission of grants
• Develops and monitors program and project budgets
• Ensures compliance with funder's requirements
• Actively seeks potential major grants from private and corporate funding sources
• Builds relationships with private and corporate foundations
• Works collaboratively with Diocesan employees to develop and submit funding applications
• Tracks grant and their associated timelines to ensure compliance with funders' requirements.
• Analyzes and prepares written follow-up reports to funders
• Generates regular reports of program performance

Other Duties:
• Other duties as assigned.

Qualifications:
A. Education & Experience
Minimum Requirements
• Bachelor's degree or experience equivalent to a minimum of five years of direct fundraising
• Event planning/coordination experience
• Demonstrated success in managing grant writing projects, writing grants, and securing new funding
• Safe environment Background Check & Training completed https://greatfalls.cmgconnect.org and on an ongoing basis required

B. Knowledge, Skills and Abilities
• A practicing Catholic, enthusiastic about the faith and in good standing with the Church.
• Proficient with internet usage and Microsoft suite-Word, Excel, Outlook, PowerPoint, Publisher.
• Exceptional interpersonal skills and ability to work collaboratively
• Relationship-building expertise
• Strong work ethic, enthusiastic personality, self-confidence, professional demeanor
• Outstanding organizational skills and ability to multi-task effectively
• Excellent oral and written skills
• Demonstrated attention to detail and accuracy
• Able to persuasively articulate need for philanthropy
• Ability to work independently in meeting deadlines
• Must have a valid driver's license; some weekend and evening work required

C. Other Characteristics:
• Integrity
• Respectful, kind
• Creative
• Perseverance
• Optimism and positive attitude
• Attention to detail
• Passionate about work

To apply please submit your cover letter, resume and Diocesan application
Employment-Application, to:
• Human Resources Director Kimberly Gaa at kgaa@diocesegfb.org.
• Please include in the subject line the position you are applying for and your last name.
• The Diocese will contact preferred candidates for interviews.
• Hiring may occur at anytime during this announcement posting.

About the Employer

We, the people of the Roman Catholic Diocese of Great Falls-Billings, from diverse backgrounds yet guided by the same Spirit, are working together in Eastern Montana to forge new dimensions in our church. The sacred richness of our land and people shapes us. Rooted in the Eucharist and Catholic Tradition, we are living witnesses who struggle to embody the values of Christ's reign. We commit ourselves to discover and make known God's presence in our world by living the Gospel joyfully, working for justice and peace, and continuing our spiritual growth through a lifetime.