Parish Receptionist and Administrative Assistant

Job Description

How to apply: Please complete online application: https://recruiting.paylocity.com/recruiting/jobs/Details/3432316
Applications will be accepted until the role is filled.

POSITION DESCRIPTION:
The Parish Receptionist and Administrative Assistant is an integral part of creating a positive experience for parishioners and community members interacting with Good Shepherd Parish. This individual is often the first person visitors will encounter, and must take their role as the welcoming face of the parish seriously. They are a talented multitasker, acting as the office's organizational anchor and primary correspondence manager. They are essential for maintaining accurate sacramental and parish records, as well as managing the master calendars for the operations of the parish.

ESSENTIAL DUTIES:
Front desk management and office administration - 70% of time
Master calendar and facility use coordination - 30% of time

SPECIFIC DUTIES:
Responsibilities include, but are not limited to:

Front desk management and office administration
• Receptionist tasks, including greeting visitors, answering phones, and managing mail
• Order office, church, and liturgical supplies
• Maintain sacramental and parish records
• Manage parishioner contact information in the parish database
• Coordinate mailings to parishioners, including welcome packets, offertory envelopes, and annual tax documents
• Manage recruitment and scheduling of necessary volunteers (e.g., weekly offertory counters, liturgical ministers, Eucharistic ministers to sick and homebound), and maintain appropriate required paperwork
• Assist with monthly check requests and expense management for the Pastor
• Other duties as assigned (special projects, etc.)

Master calendar and facility use coordination
• Manage required paperwork for facility use requests
• Update master calendars to reflect parish schedule of regular and special events, mass intentions, and priest schedules
• Coordinate with school staff to manage school calendar for events and facility use
• Lead weekly internal calendar meetings with staff
• Coordinate logistics for events
• Manage appreciation events for staff and volunteers

COMPETENCIES:
To perform the job successfully, an individual should demonstrate:
• Professionalism and welcoming demeanor
• Willingness and enthusiasm to solve problems
• High level of critical thinking and analytical skills to identify appropriate solutions
• Discretion and confidentiality in handling sensitive information and privileged communications
• Confidence to speak or write clearly and persuasively in positive or negative situations
• Intermediate level of IT literacy, with a willingness to learn new technologies
• Ability to follow processes to maintain organized operations
• Strong teamwork skills

QUALIFICATIONS:
Required
• 2 years' experience as an Administrative Assistant, Office Manager, or equivalent
• Be a fully initiated Catholic in the communion of the Catholic Church with a strong desire to serve others
• Excellent communication skills, both verbal and written
• Outstanding customer relationship skills
Preferred
• 2 years of college/Associate's Degree
• Prior experience working with Catholic schools/churches
• Prior experience supporting Boards of Directors or advisory committees

This position description does not list all of the duties of the job. You will be evaluated in part based upon your performance of the tasks listed in this position description. Management has the right to revise this position description at any time. The position description is not a contract for employment, and either you or the employer may terminate employment at any time, for any reason.

Benefits:
• Dental insurance
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Vision insurance

Salary range: $20-25/hour

About the Employer

We are here to be a particular community where people:

• Encounter Jesus Christ through the proclamation of the Gospel
• Are invited into a relationship with Jesus Christ
• Are formed in the knowledge and love of Christ
• Are sent to serve Christ in the poor and marginalized
• Continue Christ's mission of bringing other into relationship with the Father