Provincial Assistant

Job Description

Provincial Assistant - Detroit, MI
The Province of St. Joseph of the Capuchin Order

Inspired by the gospel of Jesus and the example of Francis of Assisi, the Capuchin friars of the Province of St. Joseph, together with our partners in ministry, prayerfully build sister-brotherhood in the world. We attend simply and directly to the spiritual and other basic human needs, especially those of the poor and disenfranchised, promoting justice for all.

The Province of St. Joseph of the Capuchin Order
The brothers of the Capuchin Franciscan Province of St. Joseph, headquartered in Detroit, are a Catholic men's religious order dedicated to ministry throughout the Midwest. Our work includes social services, education, chaplaincy, pastoral care, a retreat house, and parish ministry in Michigan, Illinois, Wisconsin, and Montana.

Position Overview
We are seeking a full-time Provincial Assistant to join our team in Detroit, MI. The Provincial Assistant provides direct administrative and secretarial support to the Provincial Minister. This position is responsible for managing confidential information, coordinating communications, and ensuring the efficient operation of the Provincialate. The Provincial Assistant will also support the Provincial Council (PC) and collaborate with other staff members to maintain effective organizational processes.

Position Hours
• Monday - Friday
o 9AM - 5PM

Essential Duties and Responsibilities
• Demonstrate, exemplify and support the Province of St. Joseph of the Capuchin Order mission, vision and values throughout all professional responsibilities and activities.
• Screen incoming calls and correspondence and respond or forward as appropriate, develop and prepare' written correspondence when necessary.
• Perform non-routine secretarial and administrative duties of a sensitive and confidential nature.
• Prepare letters of Good Standing and Obedience for friars.
• Prepare reports as requested by the General Curia, Archdiocesan and Diocesan offices in the United States.
• Prepare obedience documentation and celebrets for friars who travel outside of the country.
• Organize and maintain Province and friar files.
• Maintain and order office supplies for the Provincialate.
• Maintain archival files for current provincial administration as well as prepare and organize files for transfer to the Provincial Archives.
• In coordination with the Secretary for Religious Affairs, prepare and distribute agenda with accompanying materials to members of the Provincial Council for PC meetings.
• Sort and distribute mail.
• Open mail for the Provincial Minister, determining the level of priority and ensure responses, if needed, are timely.
• Be available to assist with Province events and programs.
• Maintain regular contact with the Provincial Minister, particularly when he is travelling for extended periods.
• Keep Verification of Safeguarding Documents and Experiences checklist current for all friars.
• Coordinate hospitality for Provincial Council meetings held in Detroit.
• Comply with Province and ministry policies, procedures, guidelines and standards.

Qualifications
• Associates degree in business or related field.
• Minimum 4 years administrative assistant support experience with Provincial Minister or similar position, or combination of education and experience
• Protecting God's Children training or ability to complete within 30 days of hire.
• Knowledge of provincial operations and procedures preferred.
• Basic understanding of Roman Catholic traditions, religious life, and the organizational structures and offices in the Roman Catholic Church.
• Ability to be welcoming and professional, maintain confidentiality and travel locally.
• Effective communication, problem solving, interpersonal and organizational skills.
• Effective Microsoft Office skills.
• Able to lift and move up to 20 pounds.
• Able to work general office hours (e.g., 9:00 AM to 5:00 PM) but may be called to work some evenings and weekends.
• Ability to commit to personal and professional development through active participation in relevant workshops, courses, programs and other learning opportunities offered by the Province or other entities.

Competitive Benefits Package
The Capuchin Franciscan Province of St. Joseph works to support our employees by offering a comprehensive benefit package, including:
• Medical, dental, and vision insurance.
• Disability and life insurance.
• Traditional pension plan and 403(b) retirement savings.
• Tuition assistance.
• Generous paid time off (PTO) and holidays.

How to apply
Interested candidates may apply by submitting a letter of interest and resume to employment@thecapuchins.org - include Provincial Assistant in the subject line.

About the Employer

Our Mission: Inspired by the gospel of Jesus and the example of Francis of Assisi, the Capuchin friars of the Province of Saint Joseph, together with our partners in ministry, prayerfully build sister-brotherhood in the world. We attend simply and directly to the spiritual and other basic human needs, especially those of the poor and disenfranchised, promoting justice for all.