Parish Office Coordinator

Job Description

Position Title: Parish Office Coordinator
Reports To: Parish Business Manager
Supervises: N/A
FLSA: Non-exempt
Status: Full time (32-34 hours per week)

Who we are:
St. Bartholomew and St. Joseph Parishes exist that people would come to know the love of God and experience the fullness of life in Christ. We do this by providing the Sacraments, offering formation in the Christian life, and fostering a vibrant Catholic community.
Our mission is grounded in three core values:
• Humility - It's not about me; we put others and the mission first.
• Generosity - We respond generously to the needs of others and our parish.
• Steadfast Faith - We remain unwavering in our commitment to Christ and our parish community.

Position Summary:
The Parish Office Coordinator serves as the primary point of contact for parishioners and visitors, offering hospitality, administrative support, and clear communication on behalf of St. Bartholomew and St. Joseph Parishes. Handles multiple responsibilities including front office administration, parish communications, sacramental record-keeping, and operational support. Acts as an advocate on behalf of the parish and its activities. Works collaboratively with staff and volunteers in a welcoming, Christ-centered environment.

Key Responsibilities:
• Serve as receptionist and first point of contact for parish office
• Provide administrative support to parish staff and ministries
• Prepare and publish parish communications (bulletin, e-newsletter, mailings)
• Maintain sacramental records and parish database
• Coordinate facility scheduling and space usage
• Support and coordinate parish volunteers
• Assist in achieving position-specific goals and parish priorities
• Maintain a professional and spiritual development plan
• Perform other duties as assigned

Qualifications:
• High school diploma or equivalent
• Administrative or secretarial experience
• Proficiency in Google Workspace (Docs, Sheets, Drive) and Microsoft Office
• Strong written and verbal communication skills, including the ability to compose correspondence and announcements
• Discretion and professionalism in handling confidential information
• Demonstrated organizational skills and ability to prioritize tasks effectively
• Strong interpersonal skills and a collaborative approach to working with staff and parishioners
• Practicing Roman Catholic with a broad knowledge of Catholic teaching, sacraments, and parish life
• Ability to meet or become qualified under diocesan requirements
• Commitment to the mission and core values of St. Bartholomew and St. Joseph Parishes
• Ability to communicate in Spanish is preferred

To apply: Please send a cover letter and resume to Nancy Nelson, Business Manager, at nnelson@stbart-stjoe.org with the subject line: "Parish Office Coordinator."

About the Employer

St. Bartholomew and St. Joseph Parishes exist that people would come to know the love of God and experience the fullness of life in Christ. We do this by providing the Sacraments, offering formation in the Christian life, and fostering a vibrant Catholic community.