Payroll and Accounts Payable Specialist

Job Description

Job Summary:

Saint Raphael the Archangel Catholic Parish of Raleigh is a vibrant, multicultural, multi-generational parish of over 3,700 families, including a dynamic pre-school and K-8 school. The Payroll and Accounts Payable Specialist is responsible for supporting the financial operations of Saint Raphael Parish, School, and Preschool through accurate and timely management of accounts payable, direct payments, credit card transactions, benefits and payroll-related activities. This position requires a high level of organization, attention to detail, confidentiality, and adherence to parish and diocesan policies and procedures.

Essential Responsibilities:

Accounts Payable
- Receive, review, analyze, code, enter and process all accounts payable and direct-payment transactions for the Parish, School, and Preschool.
- Review, code, record and reconcile, credit card transactions into accounting software, make online credit card payments and uploading required documentation.
- Review, process, reconcile, and record all Amazon Business transactions.
- Prepare and submit annual 1099-MISC vendor documentation as required by the IRS.
- Maintain accurate and complete financial records and supporting documentation for payroll and accounts payable files.
- Ensure all accounts payable activities comply with established parish and diocesan policies and procedures.
- Research vendor issues as they arise.
- Monthly general ledger journal entry input.

Payroll and Benefits
- Work with school, parish and preschool employees and management to ensure payroll timesheets are processed biweekly according to Diocese timeline.
- Review bi-weekly payroll input to identify and resolve payroll discrepancies prior to payroll submission.
- Review bi-payroll payroll reports for accuracy, including employee compensation, taxes, deductions, and other withholdings.
- Prepare biweekly payroll general ledger entries.
- Maintain and manage the employee benefit portal.
- Prepare and process new-hire onboarding documentation, including tax forms, benefits information, and direct deposit documentation.
- Communicate payroll deadlines, timesheet requirements, benefits information, open enrollment information, and other payroll-related updates to employees.
- Maintain confidentiality and accuracy when handling employee payroll and personal information.

Qualifications and Requirements:

- Associate-level education in accounting, bookkeeping, business or a related field.
- A minimum of three years of experience in accounting, payroll, and / or account payable processing.
- Proficiency in Microsoft Excel, Microsoft Word, Google Drive, and standard email applications.
- Strong attention to detail and accuracy.
- Excellent organizational and time-management skills.
- Ability to work independently, prioritize responsibilities, and meet recurring deadlines.
- Strong communication and interpersonal skills.
- Ability to handle confidential financial and employee information with discretion.
- Commitment to following established policies, procedures, and internal controls.

Hours and Benefits:
- Full time position, 37.5 hours per week, benefit eligible
- Eligible for accrued sick and vacation time in accordance with the Employee Manual of the Diocese of Raleigh.

About the Employer

Saint Raphael the Archangel Catholic Parish is a welcoming and inclusive Catholic community of disciples seeking to show the way to God, walk with the excluded, journey with youth, and care for all of Creation, in the Jesuit tradition.