Ministry Training Coordinator

Job Description

About the Role
The Ministry Training Coordinator supports LTP's mission by managing the logistics, communication, and operational details behind its training programs and events. This role ensures that workshops, conferences, virtual trainings, and in-person events run smoothly from planning through follow-up. Working closely with the Training & Events and Marketing teams, the Coordinator helps maintain accurate information, consistent communication, and high-quality participant experiences. It is a dynamic position ideal for someone who enjoys organization, collaboration, and ministry-focused work.

Key Responsibilities
• Coordinate logistical details for LTP trainings and events, including national gatherings, virtual workshops, and contracted sessions.
• Organize all aspects of conference and workshop participation, including travel, lodging, booth materials, and product preparation.
• Maintain training and event webpages, ensuring accurate and updated content in collaboration with Marketing.
• Create, review, and/or proofread promotional copy for training and events.
• Coordinate internal schedules, annual calendars, and departmental deadlines.
• Manage event-related communications, mail, and email for the Training & Events team.
• Process contracts, invoices, and payment requests related to training and events.
• Maintain event databases, workshop materials, conference supplies, and point-of-sale systems.
• Support training of conference staff and facilitate pre-event briefings and post-event debriefs.
• Coordinate with outside presenters by arranging travel and lodging, managing necessary communication, and processing reimbursements promptly.
• Collaborate with presenters to refine PowerPoint content and translate it into an engaging, interactive virtual training experience within Adobe Connect.
• Develop and implement strategies to generate leads and contracted events.

Qualifications
• Bachelor's degree required; concentration in Catholic liturgy, theology, pastoral ministry, or education preferred.
• Minimum of three years of experience in event coordination and related administrative or project management roles; experience in a Catholic parish or diocesan setting strongly preferred.
• Exceptional organizational, project-management, and communication skills, including the ability to balance multiple deadlines, manage databases, proofread, and collaborate effectively with internal teams and external presenters.
• A solid understanding of Catholic liturgy and parish/diocesan life, with the ability to support formation-focused programs.
• Proficiency with Microsoft Office Suite, Adobe Creative Suite, Zoom, and Teams; familiarity with Adobe Connect and advanced PowerPoint skills a plus.
• Willingness and ability to travel, including evenings and weekends; valid driver's license required.
• Ability to lift up to 35 pounds and drive a rental car.

Who You Are
• A highly organized, detail-driven professional who enjoys bringing structure to complex projects.
• A clear communicator who collaborates well across departments.
• Someone proactive, resourceful, and comfortable taking initiative.
• A mission-minded individual who values supporting ministry and formation work.
• A flexible problem-solver who thrives in fast-paced, event-oriented environments.

As an agency of the Archdiocese of Chicago, we offer a comprehensive total rewards package to include competitive compensation and benefits programs. Information on our benefit programs is available on our website under employment opportunities. This position is an onsite role at our office in Chicago.

This position has an annualized salary range of $53,000 - $60,000. An employee's pay within the salary range will be based on many factors including but not limited to: relevant education, qualifications, experience, skills, geographic location, and organizational needs.

Those who feel called to place their skills and experience in service to the Church are encouraged to apply. Please submit a cover letter outlining your interest in the position and how your background would support LTP's mission, along with a resume, to jobopening@ltp.org. Include "Ministry Training Coordinator" in the subject line. Incomplete submissions will not be considered.

About the Employer

Liturgy Training Publications (LTP) is a not-for-profit agency of the Archdiocese of Chicago.

Since 1964, LTP has shared the mission of fostering love and care for the liturgy. We have assembled many faithful and creative people to help Roman Catholics learn to participate in the Mass fully, consciously, and actively, as the Constitution on the Sacred Liturgy (14) directs. LTP has worked to provide effective liturgical catechesis for communities.