Assistant Bursar

Job Description

WHO WE ARE

The University of Dallas is a premier Catholic liberal arts university that seeks to educate the whole person, encouraging its students to pursue wisdom, truth and virtue as the proper and primary ends of education. All employees are expected to support the university's Mission, which is informed by the Apostolic Constitution Ex corde Ecclesiae, the Catholic Church's governing document on Catholic universities. The University of Dallas is known for its nationally ranked Core Curriculum, exceptional post-graduation outcomes, and some of the happiest students in the country.

SUMMARY

UD is currently seeking an Assistant Bursar who will be responsible for the University's account receivable management service and internal recovery effort for the collection of all student accounts such as sending follow up inquiries, negotiating with past due accounts and referring accounts to collection agencies. This position will be responsible for delinquency management services preventing past due accounts from reaching bad debt status and will work closely with collection agencies when the college internal recovery efforts have been unsuccessful. This position will also serve as back-up to Bursar.

PRIMARY RESPONSIBILITIES

• Manage the Perkins loan program including ensuring federal compliance and maintaining Perkins receivables.
• Provide customer service to students and parents on payment options and student services. Research inquiries regarding disputed or questioned transactions regarding student accounts.
• Assist with creating semester build for registration in Banner system and creating account statements and payment plans in the Transact Payment Portal.
• Conduct accounts receivable aging and determine delinquent accounts needing follow-up. Coordinate collections, calls, letters, statement runs, and placements. Research and review all previously written off accounts for collectability.
• Research and reconcile credits for accounts receivables for refunds and accuracy of accounts.
• Reconcile assigned general ledger accounts. Prepare quarterly reconciliation summaries and collection reports.
• Manage account delinquency by sending follow-up notices to account holders and negotiating past due accounts and placement with external collection agencies.
• Manage list of graduating students, notify students of account requirements for graduation and conducts exit interviews as needed.
• Prepare software for registration, 1098-T, and other internal processes.
• Provide supervision of the Financial Assistant and Cashier position.

MINIMUM REQUIREMENTS
• Associate's degree (Finance or Accounting preferred).
• Two to three years of experience in invoicing, collection, and/or processing of payments.

PREFERRED QUALIFICATIONS

• Direct experience in a Bursar office in higher education.

KNOWLEDGE, SKILLS AND ABILITIES

• Working knowledge of Microsoft Office programs required.
• Strong interpersonal and follow-up skills to conduct all relations with students, parents, faculty, administrative and support staff in a professional manner.
• Articulate, professional, pleasant telephone manner.
• Ability to function well under pressure and maintain a pleasant customer service attitude.
• Knowledgeable of cash management procedures.
• Knowledgeable of accounts receivable management, delinquency management, and bad debt recovery processes.
• Ability to work quickly and accurately with minimal supervision.
• Knowledge of financial aid such as Direct Student and Parent Loans, Pell Grants, Perkins Loan, etc., necessary when counseling students and parents regarding student accounts.
• Strong problem solving and analytical skills.
• Extremely detail oriented.
• Ability to adapt quickly to change.
• Ability to multi-task effectively.

BENEFITS

UD provides competitive pay and benefits, including eligibility to participate in medical, dental, vision, life and disability insurance; employee events; a health and wellness program; a free fitness center; competitive leave programs; tuition waiver, tuition exchange for employees and their families; and matching retirement plan contributions.

If this sounds like the job for you, apply online at: https://hr.udallas.edu/apply/

The University of Dallas seeks to recruit, develop, and retain faculty, staff and administration of the highest caliber.
The University is an Equal Opportunity Employer and encourages applications from individuals who will enhance our community and advance our Mission.

About the Employer

The University of Dallas is a Catholic, co-educational university with students enrolled in undergraduate and graduate programs through the Constantin College of Liberal Arts, the College of Business, the Braniff Graduate School of Liberal Arts and the School of Ministry. The university has its main campus in Irving, Texas, and an international campus near Rome, Italy. For more information, visit www.udallas.edu.