Administrative Assistant-Receptionist

Job Description

ADMINISTRATIVE ASSISTANT/RECEPTIONIST
Location: Washington, DC

HOW YOU WILL IMPACT THE BIG PICTURE:
As the first point of contact, the Administrative Assistant/Receptionist is responsible for providing a professional and welcoming experience for all guests and visitors to the DC office. Responsibilities include greeting and announcing visitors, maintaining various databases and tracking systems, and general administrative duties. This position supports the Human Resources Manager, DC office staff, and EWTN News departments with administrative items to ensure an efficient and smooth-running office.

WHAT YOU WILL DO:
• Greet all visitors to the office, including vendors, clients, and talent/show guests; maintain professional presentation in Reception areas; provide coverage for the front desk at all times.
• Provide support to Human Resource Manager on a variety of administrative tasks, such as preparing New Hire Orientations schedules and materials, maintaining various databases, coordinating complex meetings with internal and external clients, creating attractive invitations and office flyers, and accurately maintaining paper and electronic files.
• Maintain the Reception Desk Reference Manual; update process, procedure, and contact information as needed.
• Work with EWTN News Internship Program team to develop, coordinate, communicate, and execute logistical details related to seasonal internship programs in the DC office.
• Lead event planning efforts for various large- and small-scale events throughout the year driven by the Liturgical calendar, event coverage, and business need, such as the Annual DC Christmas Celebration, office-wide and department meetings, guest group tours, etc.
• Work closely with EWTN News Chaplain and local parishes to coordinate, confirm, and communicate the weekly Mass schedule.
• Serve as liaison with building management, security, and facilities in coordination with the Engineering Manager and Operations team.
• Maintain proper inventory of office supplies; manage conference room and visitor office reservations.

ABOUT YOU:
• You have a minimum of 2-3 years of prior administrative support experience in a professional environment.
• Intermediate to advanced level skills working with Microsoft Office (Outlook, Word, Excel, PowerPoint), Adobe and Canva, or similar platforms; resourceful to conduct thorough internet research.
• Practicing Catholic with demonstrated knowledge of the faith and commitment to EWTN's mission.
• AA degree in Business Administration or related field or equivalent combination of experience and education.
• Outstanding interpersonal skills to project a friendly, welcoming, and professional demeanor at all times.
• Excellent communication skills to include verbal, written, and active listening; efficient organizational and time management skills.
• Able to multi-task at a high level while demonstrating a meticulous level of attention to detail; able to adapt quickly to changing priorities and maintain confidentiality.
• Proactive self-starter to work with minimal supervision, identify and recommend opportunities for process improvements, and establish best practices.
• Consistent, prompt, and reliable attendance is required; functions successfully as a member of the office's "Essential Team;" able to work 8:30 am - 5:30 pm (M-F) with the flexibility to work overtime when needed (minimal).

WHAT YOU'LL LOVE ABOUT WORKING HERE:
• A career with purpose! Apply your God-given talents in a mission-centered culture rooted in Catholic values.
• Family/life balance; we welcome you as an EWTN family member, not just an employee.
• Opportunities for spiritual growth - attend Mass, visit the chapel, or participate in bi-annual retreats.
• Generous benefits package including Health, Dental, Vision, Life & Disability; FSA and Retirement Savings Plan.
• 11 Paid Holidays and generous Paid Time Off program.
• Tuition reimbursement through our partnership with Catholic International University.
• Professional growth - the ability to learn alongside legacy employees while bringing new ideas to the team!

WHAT TO DO NEXT:
If you're ready to get started on EWTN's mission to bring the Gospel to the world, please apply at https://www.ewtn.com/employment.

Click the 'View Jobs'' tab in the link above to start your application.

About the Employer

EWTN Global Catholic Network, in its 44th year, is the largest religious media network in the world. EWTN's 11 global TV channels are broadcast in multiple languages 24 hours a day, seven days a week to over 435 million television households in more than 160 countries and territories. EWTN platforms also include radio services transmitted through SIRIUS/XM, iHeart Radio, and over 500 domestic and international AM & FM radio affiliates; a worldwide shortwave radio service; one of the largest Catholic websites in the U.S.; electronic and print news services, including Catholic News Agency, "The National Catholic Register" newspaper, and several global news wire services; as well as EWTN Publishing, its book publishing division.