Administrative Assistant

Job Description

PRIMARY FUNCTION OF THIS POSITION
The Administrative Assistant provides secretarial and clerical support to the Pastor and Director of Faith Formation.

REPORTS TO: Pastor and Director of Faith Formation

Status: Part-Time, 25 hours/week,
Hourly, Non-Exempt

JOB RESPONSIBILITIES

Secretarial
• Help maintain the digital parish calendar
• Work with the Pastor for the scheduling of weddings: assist with communications to wedding couples; prepare and record sacramental record; send wedding notifications
• Work with the Parish Secretary for the scheduling of Baptisms: Assist with communication for scheduling; Oversee scheduling of baptism preparation classes; Prepare and record sacramental record; Work with families to select a godparent
• Maintain parish census: Oversee parishioner registration; Oversee the welcoming of new parishioners

Communications
• Update phone messages as needed
• Send weekly parish email to parishioners
• Work with Parish Secretary to post the weekly parish bulletin
• Assist with parish website

Faith Formation
• Maintain and organize registration and records
• Assign students to classes
• Place orders for books
• Communicate with parents of students in the program via email and phone
• Work with Business Office for tuition payment
• Assist with sacramental planning
• Maintain attendance records and other program requirements
• Prepare and record sacramental records

NECESSARY QUALIFICATIONS
• Active member of the Roman Catholic Church
• High School Graduate or equivalent
• Three years of successful parish secretarial experience preferred.
• Familiarity with Outlook, ParishSoft and E-Catholic preferred. Must have sufficient
computer skills.
• Demonstrates ability to set priorities and organize work effectively and efficiently including developing and maintaining effective record-keeping systems.
• Ability to honor and maintain confidentiality
• Ability to work as a member of a team
• Strong communication and pastoral skills

WORKING ENVIRONMENT
General office environment with regular business hours.

About the Employer

St. Anthony Parish is a Roman Catholic Church Community, centered on Christ, guided by the Holy Spirit and nourished by the Word and Eucharist. Called through our Baptism to be faithful and responsible stewards of the Kingdom of God, we generously share our Time, Talent and Treasure united in joyful witness to Christ's Gospel of love, life, and justice.