Business Office Specialist

Job Description

BUSINESS OFFICE SPECIALIST (Full-time)
Royal Palm Academy - Naples, FL
Compensation - $26-30/hour depending on qualifications

Royal Palm Academy is a joyful, vibrant, independent, and family-oriented Catholic PK-8 school located in beautiful Naples, Florida. Royal Palm Academy has an opening for a full-time Business Office Specialist. Applications are being accepted immediately, and interviews will be scheduled for competitive candidates on a rolling basis until the position is filled.

POSITION SUMMARY:
We are seeking a detail-oriented and reliable Business Office Specialist to join our finance team. This role is critical to the smooth operation of our business office, balancing technical financial tasks with front-facing customer service. The ideal candidate is comfortable handling Accounts Payable and check processing while serving as a helpful point of contact for families regarding tuition, scholarships and account inquiries.

PREFERRED QUALIFICATIONS:
• Relevant work experience in a private school, non-profit, or business accounting function.
• An undergraduate degree in accounting or a related field.
• Prior experience in the role of Bookkeeper or Accountant is highly favorable but not a hiring pre-requisite.

SPECIFIC RESPONSIBILITIES:
Accounts Payable and Financial Processing:
• Manage the full-cycle accounts payable process, including coding invoices, verifying approvals, and data entry into the accounting system.
• Prepare and process weekly check runs and electronic payments ensuring accuracy and timeliness.
• Reconcile vendor and credit card statements and resolve billing discrepancies.
• Maintain organized financial files and assist with month-end closing procedures.
Accounts Receivable, Tuition and Scholarship Management:
• Input and maintain accurate data regarding tuition billing, state scholarship awards and school financial aid.
• Assist in reconciling scholarship accounts against the general ledger.
• Assist Parents with billing questions.
Customer Service & Administration:
• Serve as the primary point of contact with the Business Office via phone, email, and walk-ins.
• Handle supply ordering for the school. Perform general clerical duties including filing, mailing, and ordering office supplies.

ESSENTIAL SKILLS, DUTIES, AND RESPONSIBILTIES INCLUDE:
• Must display an enthusiastic support of our school mission: "Royal Palm Academy partners with families to provide an education of rich academics with Catholic formation. We teach the mind, educate the heart, and form the character of tomorrow's leaders."
• Provide excellent customer service to our parents, teachers, and staff.
• Proficient with technology, accounting systems including QuickBooks, Microsoft Office and student information systems.
• Professional written and verbal communication skills.
• Reliable, flexible, organized, hard-working, patient, detail oriented.

POSITION DETAILS:
• Full time, on-site, 12-month administrative staff position.
• 40 hours per week (typically 7:30 - 4:00 daily).
• Starting at $26-30/hour with increases based on performance and expanded responsibilities.
• Reports to Chief Financial and Operating Officer through the Finance Director.

TO APPLY:
• Please submit a Resume/CV in Adobe PDF format to Dennis Frodsham, CFO/COO at dfrodsham@royalpalmacademy.org.
• To receive full consideration, applicants should include a brief introduction, email, or cover letter that explains what interests you about Royal Palm Academy and the prospect of joining a small entrepreneurial Business Office team.
• As part of our application process, selected candidates will be asked to complete a short, online, 12-minute pre-screening cognitive assessment.

About the Employer

Royal Palm Academy is an independent, Catholic, pre-kindergarten to eighth grade school in Naples, Florida. Our mission is to partner with families to provide an education of rich academics with Catholic formation. Royal Palm Academy teaches the mind, educates the heart, and forms the character of tomorrow's leaders. This mission is pursued through the development of the whole person, integral formation, which encompasses the commitment to teach, to educate, and to form our students.