Business Manager

Job Description

Business Manager - Holy Family Parish
The Holy Family Parish is accepting applications for the position of Business Manager.

POSITION: Full-Time, Business Manager of Parish and School
PARISH: Holy Family, established 1872 - 2,000 Registered Families
SCHOOL: Child Care, Preschool & PK-8, 229 students
SALARY: Competitive with Benefits package
QUALIFICATIONS:
• Practicing Catholic
• Bachelor's Degree in Business Administration or equivalent accounting degree
• 5 years of progressively responsible business and supervisory experience.
• Ability to create budgets and financial reports, manage a budget, and understand investing practices.
• Must be proficient in spreadsheets and other computer applications
GENERAL DESCRIPTION:
The Business Manager is an administrator supporting the Pastor's administrative responsibilities to the parish, which includes the church, school and all associated ministries. The Business Manager is a steward of the financial resources of the parish and has fiduciary responsibility for these areas. In collaboration with the Parish Pastoral and Finance Councils, the School Principal and Leadership Team, and the Pastor, ensures the parish business practices align with the Mission, Vision and Core Values of the parish.
DETAILED DESCRIPTION OF RESPONSIBLITIES:
• A demonstrated competence in technology software and communications, Microsoft Office products, accounting packages, payroll systems (Paycor) and database programs. Experience with ACS Financial Systems.

• Participate in regular Parish Staff meetings and School Leadership Team meetings, facilitate Finance Council with the council's president, and participate in, occasionally, other meetings or committees that are pertinent to the operation of the Parish and School.

• Direct supervision of Holy Family School Billing and Scholarships Coordinator, and indirect supervision of other Parish and School staff as needed.

• Reports to the Pastor

• Ability to troubleshoot technology issues independently or with Parish's technology consultant.

• Work with Pastor, School Principal, Finance Council Chair, and ministry leaders to prepare annual budgets. Monitor actual monthly budget performance, keeping the Pastor and Councils informed of the financial position of the Parish.

• Review monthly, quarterly, and annual reports and financial statements, including journal entries and reconciliations. Monitor general ledgers for all funds.

• Facilitates Parish Finance Council Meetings with the help of the Pastor and Finance Council Chair.

• Liaison to Diocesan administrative and financial offices, including employee benefits, personnel, legal and facility services.

• Works with the Pastor in fundraising events, capital campaigns, and offertory collections in accordance with Diocesan policies and procedures.

• Assist all fiscal auditors and coordinate auditing services and activities

• Manage all banking and investment activities

• Administer all payroll functions including onboarding and payroll processing

• Maintain employee job descriptions, School Teacher Contracts, and employee handbook and personnel policies including the implementation of guidelines and policies for volunteers.

• Administer parish employee benefit programs and other related personnel requirements in compliance with Diocesan policies and regulations in accordance with Federal, State and Local law.

Weekly, Bi-Weekly, Monthly, Quarterly and Yearly Tasks/Duties

Weekly
• Work with Sunday Collection Teams to count offerings.
• Deposit weekly offertory and donations in church bank account and share pertinent information with the parish office for publication in the bulletin.
• Gather receipts, donations, and record expenses.
• Pay invoices
• Communicate with Pastor, Leadership Team, staff members (parish and school) and parishioners in person or via email or phone calls.
• Work with School Billing and Scholarships Coordinator and School Grant Coordinator
• Attend meetings as requested

Bi-Weekly
• Prepare and submit payroll

Monthly
• Reconcile all bank accounts
• Send bank statements and update reports to all team leaders and ministry leaders.
• Update church budget for review of Pastor and Finance Council
• Prepare and present financial reports to the finance council

Quarterly and Annual
• Budget analysis and submission of financial reports to Diocese of Cleveland
• Annual budget development and review with Pastor and Finance Council
• Review annual employment tax filings
• Provide tax statements and contribution statements to all donors

As Needed:
• Oversee the audit process with the Diocesan Business Office
• Work with the Parish Office to administrate the VIRTUS program. Responsible for maintaining required documents for employees and volunteers in accordance with the guidelines established by the Diocese.
• Meets with Pastor and Financial Investment Management Company
• Maintains vendor files (certificates of insurance and W9s)
• Maintains personnel files, works with Pastor on all Human Resource and employee benefit issues.
• Maintains and reconciles restricted funds, grants including any capital campaign or fundraising activities.
• Collaborates with the Pastor to oversee any fundraising activities, grant opportunities, and community business partnerships.
• Applies for any needed permits and secures contracts.
• Oversees the employee benefits, personnel, legal, facilities, property and casualty insurance programs
• Any other duties or task as requested by Pastor

About the Employer

To worship God, to serve others, and to evangelize as a parish community in Parma, Ohio. The parish has over 2000 families and has a rich 152 year history.