Administrative Assistant - Parish Receptionist

Job Description

The Parish Receptionist is the first point of contact with the church and will present a positive, welcoming, professional image to visitors to the church office. Responsible for the general organization and smooth operation of the front office.

Essential Duties and Responsibilities:
Proficiency in MS Office Suite, including Word, Excel, Outlook, and Internet.
Must have the ability to communicate easily - Bilingual (English and Spanish).
Excellent and professional telephone manner (multi-line telephone system), interpersonal skills, and confidentiality.
Ability to multi-task, work independently, and make responsible judgment calls.
Ability to respect confidentiality and consistently exercise discretion and good judgment.
Organization skills and the ability to prioritize are necessary to keep the office running smoothly
Ability to remain calm in a hectic and fast-moving environment.
Registers new parishioners and follows up.
Maintain master calendar; enter all new events for weekly schedule.
Assists with copy work and trains others how to use office/clerical equipment.
Provides typing services, handles general correspondence and clerical support.
Works as part of a team and with volunteers.

Job Requirements
Bilingual - English/Spanish.
Familiarity with Microsoft Office programs and the ability to learn new programs quickly.
Typing and general secretarial and organizational skills.
Ability to multitask in a busy environment.
Three (3) years of office management experience.

Physical Requirements
Occasional light lifting and carrying of under 15 pounds
Occasional moderate carrying and lifting of 15 - 44 pounds
Frequent use of both hands and fingers (i.e., typing)
Frequent extended periods of sitting
Occasional periods of standing, kneeling, and climbing
Occasional ability of minimal hearing (i.e. loud noises, sirens) and routine hearing (i.e. listening to others in conversation)
Occasional time spent working closely with others

Ability to commute/relocate:
Stuart, FL 34996: Reliably commute or planning to relocate before starting work (Required)

Benefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Vision insurance

Schedule:
Monday - Friday
9:00 am - 5:00 pm
40 hrs. per week

To apply for this position, please submit your resume, salary requirements, and three references to the attention of Rev. Noel McGrath at noelm@sjcflorida.org. No phone calls, please.

About the Employer

St. Joseph parish is a welcoming Catholic community of faith that embraces its diversity and reaches out to all of God's children. We nourish our faith in our Lord Jesus Christ through the Sacraments, the Word and the Eucharist. We strive to increase our stewardship by sharing our time, talents and treasures.