Business Manager

Job Description

(Note: Please no phone inquiries, email resumes as directed to pastor@setonlakeridge.org)

POSITION SUMMARY
To assist the Pastor in effective stewardship of financial, physical and human resources of the Parish, in accordance with Diocesan policies and guidelines. Provides administrative and financial records support to all staff, volunteers and parishioners as needed.

PRINCIPAL RESPONSIBILITIES AND DUTIES
FINANCIAL MANAGEMENT:
• Prepares monthly, quarterly and annual reports for Pastor and Parish Finance Council review; assists the Pastor in long- and short-term strategic planning; reviews all financial reports for trends, variances and deviations from the budget. Analyzes areas of concern and suggests possible remedies/solutions to ensure effective stewardship of financial, physical and human resources of the Parish.
• Administers Parish Annual Budget processes in collaboration with the Parish Finance Council and Pastor; assists the Parish staff in developing budgets for each area of responsibility ensuring the principle of subsidiarity is exercised throughout all phases of the budget process.
• Recommends, establishes and implements best-practices for all fiscal policies and procedures, including improvement in internal controls, in collaboration with the Pastor and Parish Finance Council.
• Acts as staff liaison to Parish Finance Council, participating in all Finance Council meetings, preparing all necessary fiscal reports and facilitates approvals by Pastor of Council recommendations. Prepares the Diocesan Annual Financial Report presented to the Pastor and Finance Council for approval.
• Serves as Parish Liaison to Diocesan Finance and Facilities committees, independent auditor for biennial audit, and any county officials as delegated by Pastor.
• Oversees all aspects of the Parish Capital Campaign including summary of funds received and pledged, contracts with vendors and administration of projects covered by the Capital Campaign.

SUPERVISION/PERSONNEL MANAGEMENT
• Supervises the Database Manager/Financial Assistant, Facilities Manager and Gift Shop Manager.
• Assists the Pastor in developing and implementing Human Resources policies, job descriptions, evaluations, employee compensation and benefits administration, employee training and professional development.
• Oversees the bi-weekly payroll process including timesheet management, payroll processing, payroll reconciliation, entry of new employees and termination of departing employees.
• Updates Parish personnel policies and procedures to ensure implementation of best practices
• Assists the Pastor in management and replenishment of Parish Information Technology resources, policies and permissions
• Collaborates with the Parish Office Manager to ensure smooth running of the Parish, completion of the Diocesan annual/other reports and successful execution of Pastor's vision.
• Monitors implementation of Parish policies and procedures to ensure compliance with all Diocesan guidelines, with particular emphasis on protection of God's children.

FACILITIES MANAGEMENT:
• Oversees major repairs, renovations and capital projects in accordance with the Pastor's guidance and Diocesan policies. Assists with reviewing quotes from various vendors to choose the option in the best interests of the Parish.
• Develops, implements and monitors physical safety and security procedures with the assistance of the Facilities Manager.
• Reviews current contracts and vendor relationships to ensure completion of projects as dictated by the terms of the contract in a timely manner with the most efficient use of resources.

Other duties as assigned by Pastor.

QUALIFICATIONS
KNOWLEDGE/SKILLS:
• Must be a person of faith committed to Gospel values. Must understand and support the mission and purpose of the Church and Parish and must value the organization and responsible management of resources. Must be capable of maintaining confidentiality at all times, under all circumstances.

• Must have knowledge of the principles of accounting and bookkeeping and the ability to understand, analyze, and interpret financial reports and legal documents used in the normal course of Parish business. Must be proficient in QuickBooks, Excel and database management in order to maintain the integrity of the accounting system as well as provide input for future web and business equipment updates and enhancements.

• Must have excellent oral and written communication skills and the ability to successfully resolve conflicts and solve problems. Must have the ability to establish and maintain effective communication and working relationships with the Pastor, other priests, Parish employees and volunteers, and others within the Parish community. Must be committed to employee motivation and team building and to continuously working to improve the efficiency, knowledge and skill sets of Parish personnel.

EDUCATION REQUIRED:
• Requires a bachelor's degree from a four-year college or university, with a business or finance degree
• Master of Business Administration or Master of Arts in Business field a plus

YEARS AND TYPES OF EXPERIENCE:
• Five years or more successful experience in finance/business management.

About the Employer

Roman Catholic Parish