Receptionist

Job Description

Parish: Our Lady of Mount Carmel
Department: Administration
FLSA Status: Non-Exempt
Job Title: Receptionist/Scheduler/Secretary
Work Schedule: Part Time- Work share
16-24 Hours per week/ 2-3 days per week
Reports to: Pastoral Associate

QUALIFICATIONS:
EDUCATION: High School diploma or its equivalent required.
EXPERIENCE: One to two years' experience in office experience is preferred.

KNOWLEDGE/SKILLS:
-Good telephone and interpersonal skills, with knowledge of business etiquette.
-Strong organizational skills with attention to detail.
-Ability to work independently or with a team.
-Maintain confidential information.
-Ability to operate office equipment including computer, copier, scanner, fax machine, postage machine and telephone.
-Proficient in Microsoft Office and Google Workspace.

SUMMARY OF JOB:
To provide general receptionist functions; deliver administration support while working independently, provide scheduling for clergy, staff and parishioners.

ESSENTIAL DUTIES:
-Greets visitors, ascertain the nature of business and alert the appropriate staff member.
-Answer the telephone, respond to inquiries for information, screen and route calls as appropriate or take detailed messages.
-Place outgoing calls as requested.
-Open, sort and organize incoming mail.
-Maintain and schedule electronic office calendars for staff and facility events.
-Schedule meetings and events.
-Order and maintain office supplies as needed.
-Set up new email accounts for employees and adding staff members to various groups and emails lists.
-Serve as the backup for troubleshooting office equipment.
-Accept and schedule all Mass intentions.
-Serves as the key keeper who checks out OLMC keys for parishioners accessing different facilities. This also includes checking the drop box for keys and paperwork.
-Prepares the liturgy schedule for the bulletin and send it to the editor on a weekly basis.
-Creating new swipe badges for staff members and volunteers when needed.
-Various copies and tasks as requested.

OTHER DUTIES: Performs other tasks related to the position described as directed by the supervisor.

About the Employer

Our Lady of Mount Carmel Parish, with roots dating back to more than 150 years, is a vibrant Catholic family of word, sacrament, prayer and service.
Centered in Jesus Christ, we strive to live and proclaim the Good News, building a community worth sharing.
With Mary as our example and patron, we seek to deepen our faith and holiness, bringing help and hope to all.