Advancement Services Assistant

Job Description

The University of Dallas is seeking an Advancement Services Assistant to join our Development team! You'll join a dedicated team committed to the support and growth of the university, contributing your talents through gift processing, record keeping, and customer service.

The role includes access to the university's generous employee tuition waiver benefits, which is a great way to earn a degree or enroll a family member.

Contact Sarah Sokora at sdsokora@udallas.edu to learn more or apply

Full Job description:

The primary role of the Advancement Services Assistant is to assist the daily operations of the Office of Development and University Relations through gift processing, data entry, and donor relations support. The position assists and reports to the Director of Advancement Services.

ESSENTIAL DUTIES AND RESPONSIBILITIES

-Completes the daily gift processing cycle including gathering, opening and tracking all donor related mail; entering gifts into the database and reviewing online transactions; and creating and mailing tax receipts.
-Provides strong customer service to external constituents with respect to gift processing, accounting, and donor acknowledgements.
Updates constituent (alumni, donors, parents, etc) records in the database.
-Tracks donor pledges and initiates pledge reminders.
Works closely with the Office of Finance to support university fund management practice.
-Checks the departmental email.
-Completes other Development and University Relations and general office tasks as needed and assigned.

OTHER FUNCTIONS

-This job description is not to be construed as an exhaustive statement of duties, responsibilities or requirements. Employees may be required to perform other job-related duties as requested by the supervisor, subject to reasonable accommodation.
-All employees are responsible for compliance with published university policies and procedures, including but not limited to requirements detailed in the most current employee handbook.
-Other duties as assigned to ensure the efficient and effective operation of Development and University Relations.

SUPERVISORY RESPONSIBILITIES

None

COMPETENCY CATEGORIES:

Attention to Detail, Computer Proficiency, Data Entry, Problem Solving, Critical Thinking, Financial Literacy, Interpersonal Skills, Oral Communication, Written Communication, Organization

EDUCATION/EXPERIENCE

Bachelor degree preferred. Successful working experience of 1-2 years in a development, advancement services, accounting, book-keeping, or database management position preferred. University or other nonprofit work experience preferred. Experience with Slate, a comparable advancement CRM, or a finance and accounting CRM preferred.

KNOWLEDGE, SKILLS AND ABILITIES: (see competencies)
-Basic mastery of Adobe PDF and Microsoft Office Suite (Word and Excel).
-Ability to successfully prioritize multiple tasks.
-Fundamental understanding of accounting practices.
-Strong interpersonal skills working with colleagues and donors.
-Demonstrated organizational and analytical skills.
-Ability to work independently and as part of a team.
-Effective decision-making and problem-solving skills.
-Confidentiality.

About the Employer

Academic excellence embodied in a rigorous Catholic education dedicated to a lifelong pursuit of wisdom, truth and virtue.