Administrative Office Assistant

Job Description

The Elementary School Administrative Assistant acts as a primary point of contact for students, parents, staff, and visitors. This role requires a professional who can maintain a welcoming and organized environment while skillfully balancing a high volume of administrative tasks and immediate needs.

Front Office & Community Relations
Reception & Hospitality:
Greets and directs all visitors respectfully, ensuring a professional and friendly first impression.
Stakeholder Support:
Acts as a liaison between the Principal, staff, parents, and students to provide information and resolve concerns.
Communications:
Manages incoming calls and emails, directs inquiries to appropriate personnel, and makes school-wide announcements as needed.
Visitor Management:
Oversees check-in/out procedures using dedicated visitor management systems to ensure campus safety.

Student & Office Operations
Attendance Tracking:
Maintains accurate daily attendance records, notifies parents of absences, and issues tardy or early release passes.
Student Records:
Manages sensitive student files, including enrollment, transfers, withdrawals, and immunization records.

Required Skills
Discretion: Strict adherence to confidentiality laws (e.g., FERPA) regarding student and personnel information.
Technical Proficiency: Skilled in using office software (Microsoft Office, Google Workspace) and specialized student information systems.
Communication: Excellent verbal and written skills for drafting correspondence, proofreading materials, and professional phone etiquette.

About the Employer

Holy Family Catholic Academy is a vital part of the mission of the Roman Catholic Church. Holy Family Catholic Academy will provides a rigorous education, with a focus on academic excellence, and the development of each individual child.