Executive Assistant

Job Description

Seton Heritage Ministries is seeking a highly organized, mission-driven Executive Assistant to provide high-level support to our Executive Director, Senior Leadership, and Board of Directors. This pivotal role helps advance our mission by managing executive schedules, coordinating board and committee activities, overseeing special projects, and ensuring smooth day-to-day office operations.

Please Apply Here: https://www.indeed.com/job/executive-assistant-hybrid-2-days-remote-5f41464616209634?_gl=1*bzy983*_gcl_au*MjA2MjczOTIzMy4xNzUwMTg4NDAy*_ga*MTM5Mzc5MjU3Ni4xNzI1MzY0MTk2*_ga_5KTMMETCF4*czE3NTUyNzM2OTEkbzMxMyRnMSR0MTc1NTI3NDA1MyRqNjAkbDAkaDA.*_fplc*ajdyUUpXNUFpSVUzSCUyRnphQkF3ZDVMWlBVeXZlJTJCcVdOSm5naVN4NjJPR3QzZlNIYVRlTFlDMGtuUm9JZUhrJTJCaGslMkY5N2lTQnlROEdkJTJCV2ZFYjlVdWFqWmRTYk5TbTclMkJmJTJGRzN4d3FUU1RnZVFwYVppWmNBdlZZVGNJRjFtalElM0QlM0Q.

Why Join Us?

You'll play an essential role in supporting the leadership of a mission-driven organization dedicated to preserving and promoting the legacy of St. Elizabeth Ann Seton. This is an opportunity to combine your professional expertise with meaningful, purpose-filled work.

Key Responsibilities

• Provide direct administrative support to the Executive Director, Director of Finance & Administration, Director of Donor Relations, and Senior Management.
• Manage schedules, travel arrangements, meetings, agendas, and correspondence for the executive office and board.
• Coordinate board and committee meetings, including materials preparation, logistics, and follow-up.
• Oversee office operations, vendor management, supply procurement, and maintenance requests.
• Manage digital filing systems and maintain accurate, accessible records.
• Plan and coordinate staff events and support select donor engagement activities.
• Serve as a liaison between leadership, staff, vendors, and external partners.

Qualifications

• Associate's degree required; Bachelor's degree preferred.
• Minimum five years of experience providing executive-level administrative support.
• Demonstrated professionalism, discretion, and ability to handle confidential information.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent written communication, editing, and document preparation skills.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and digital records management.
• Proven ability to coordinate events, projects, and travel.
• Ability to work independently while fostering collaboration in a team environment.
• Commitment to the mission of Seton Heritage Ministries; familiarity with Catholic teachings preferred.

Physical Requirements
• Primarily sedentary work, involving long periods of sitting and computer use.
• Occasional walking, standing, and moving throughout the office.
• Ability to communicate effectively in person and via phone or video conferencing.
• Occasional lifting and carrying of light materials (up to 15 pounds).
• May require brief periods outdoors in varying weather conditions.
• Ability to navigate standard office equipment and technology safely and efficiently.

About the Employer

The National Shrine of Saint Elizabeth Ann Seton welcomes visitors of all backgrounds to discover the life and legacy of Elizabeth Ann Seton as a source of inspiration and encouragement for all people. The Shrine team strives to fulfill this mission each day.