Administrative Assistant

Job Description

PRIMARY FUNCTION OF THIS POSITION
The Administrative Assistant provides secretarial and clerical support to the Pastor and Director of Faith Formation.

REPORTS TO: Pastor and Director of Faith Formation

Status: Part-Time, 25 hours/week,
Hourly, Non-Exempt

JOB RESPONSIBILITIES

Secretarial
• Maintain the parish calendar on Outlook
-School events, funerals, weddings, choir, room reservations, etc
• Assist Parish Secretary

Communications
• Bulletin Editor: Design bulletin every week
• Send weekly parish emails to parishioners
• Update phone messages as needed
• Assist with parish website

Faith Formation
• Maintain and organize registration and records
• Assign students to classes
• Place orders for books
• Communicate with parents of students in the program via email and phone
• Work with Business Office for tuition payment
• Assist with sacramental planning
- Be present for special events such as First Reconciliation, First Communion, Confirmation, and Retreats
- Help with catechist meetings and open houses
• Maintain attendance records and other program requirements
- Keep record of Safety Teaching Program and report to Diocese
• Prepare and record sacramental records for OCIA, First Communion, and Confirmation

WORKING ENVIRONMENT
General office environment with regular business hours.

About the Employer

St. Anthony Parish is a Roman Catholic Church Community, centered on Christ, guided by the Holy Spirit and nourished by the Word and Eucharist. Called through our Baptism to be faithful and responsible stewards of the Kingdom of God, we generously share our Time, Talent and Treasure united in joyful witness to Christ's Gospel of love, life, and justice.