Administrator

Job Description

Location: St. Paul, MN
Position Type: Part-Time Contract (10-15 hrs per week)

POSITION OVERVIEW
We are seeking a mission-aligned, detail-oriented Administrator to support the daily operations of our growing ministry. This role is ideal for someone who desires to serve behind the scenes in a meaningful, organized environment. The Administrator will support a small but deeply committed team in fulfilling our call to serve those most in need of healing.

KEY RESPONSIBILITIES
Operations:
- Manage general administrative duties, scheduling, and organizational communications
- Support fundraising, financial tracking, donation records, and communication with our accountant or bookkeeper
- Assist with donor correspondence, mailings, and maintaining contact databases
- Help coordinate retreats (3 x year), retreat center contracts, and ministry events, including materials, logistics, and communication
- Maintain accurate and up-to-date digital and physical records
- Research grants
- Support volunteer and team coordination
- Ensure key compliance documents and annual filings are organized and submitted on time; coordinate retreat center contracts.

MARKETING
- Monthly Mail-chimp Notices for Zoom Meet Ups, connects with facilitator and organizes monthly themes
- Retreat info for Church bulletins, Archdiocesan Calendar, etc.
- Recruits past retreat participants to write or record testimonies
- Nov/Dec fundraising emails
- Create or update New Marketing Aids (as needed) i.e., brochures, posters, business cards
- Oversee Social Media accounts- Facebook/Instagram
- Oversee website content and assist with social media or email newsletters (or use a volunteer)
- Manage Inbox for ministry

Ideal Candidate Will Have: A heart for mission and a commitment to Christian values; strong organizational and communication skills; and experience with office administration and/or nonprofit operations. The ability to work independently and collaboratively with a small, faith-driven team. Discretion and sensitivity when handling confidential or trauma-related information

Comfort using Microsoft Office, Google Workspace, and basic accounting tools (Quick-books experience a plus)

Additional Details: Work-from-home flexibility with occasional in-person meetings or events in the Twin Cities. Some availability for evening or weekend support around retreats or fundraising events may be requested.

About the Employer

Grief to Grace MN is a Christ-centered, pro-life nonprofit ministry offering healing and restoration to individuals impacted by trauma, abuse, and neglect. Through professionally led, trauma-informed retreats, we walk with participants on a path toward hope, dignity, and wholeness. Rooted in the Catholic faith, we seek to be the hands and feet of Christ for those wounded by life's deepest pain.