Front Office Afternoon Coordinator

Job Description

Status: Part time, during the school year

Schedule: Mon-Fri 3:00 pm - 6:00 pm (15 hours per week) with the potential for weekend work required to support major school events.

Minimum Position Requirements: Excellent interpersonal, verbal and written communication skills are required. Sound judgment, discretion, professionalism and confidentiality must be maintained at all times. Ability to multi-task and maintain calm and polite to all constituents. Proficiency in Word.

Position Summary: Responsible for maintaining front office communication with students, parents, visitors and faculty and staff and managing daily student attendance.

Essential Duties & Responsibilities:
- Answer phone and assist parents and other callers with questions and requests, check voice mail messages and respond or forward as necessary, maintain front office voice mail message as needed
- Maintain supervision of all doors using security cameras and external intercoms greet visitors, assist them as they sign in and arrange for final destination at school
- Make announcements sporadically regarding departure times of buses
- Make announcements calling students to the front office for pick up
Receive and sign for packages from UPS, FedEx, etc. and notify the recipient
- Order office supplies, copy paper and coffee service items as needed
- Give make up tests to students during their study hall
- Help to maintain good overall appearance of the lobby

Qualified applicants should send a cover letter, resume, and a list of at least three current professional references to: employment@oakcrest.org with "Front Office Afternoon Coordinator" in the subject line of the email.

About the Employer

Mission
Oakcrest School, in partnership with parents, challenges girls in grades 6-12 to develop their intellect, character, faith, and leadership potential to thrive in college and throughout their lives.

Philosophy
Oakcrest, an independent school, educates the whole person. Guided by the teachings of the Catholic Church and the spirituality of Opus Dei, we weave together a rich liberal arts curriculum, one-on-one mentoring, character development, and service to create a vibrant environment that graduates confident women who will make a difference in all they choose to do.