Admin Assistant and Coordinator of Mission Development

Job Description

St. John Henry Newman Center
Administrative Assistant & Coordinator of Mission Development
Job Description
Position Summary
The Administrative Assistant & Coordinator of Mission Development works closely with the Newman Center Director to support the daily operations of the ministry while advancing its long-term growth and sustainability. This full-time, hybrid role integrates administrative leadership with mission development, building a strong community of stakeholders-including students, alumni, parents, parishioners, and benefactors who support the Newman Center's mission of forming students in the Catholic faith through spiritual, relational, and financial investment. This position is expected to grow in responsibility, particularly in the area of mission development and fundraising.
Reports to: Newman Center Director
Schedule: Full-time position with occasional evenings and weekends required for events and ministry activities
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Key Responsibilities
Administrative Operations
• Manage front office operations, including phone communication and voicemail
• Maintain and coordinate the ministry calendar
• Schedule Mass intentions
• Prepare Sunday prayer petitions and announcements
• Publish weekly bulletins during the academic year
• Attend and support staff meetings
• Maintain the chapel, including votive candles and donation collection
• Serve as liaison for SEMO parking coordination
• Schedule maintenance and manage service contracts
• Maintain website and marquee updates
• Coordinate facility rentals
• Count and record Sunday collections
• Order and manage supplies (office, kitchen, liturgical, janitorial)
• Organize and lead student workdays (fall and spring)
Mission Development
• Build and expand relationships with key stakeholders, including students, alumni, parents, parishioners, and benefactors
• Identify, cultivate, and steward donors, with increasing responsibility for solicitation and gift management over time.
• Develop and maintain consistent communication through social media and digital platforms
• Plan and execute fundraising events and seasonal giving initiatives (fall and spring)
• Coordinate major appeals, including:
o Newman Center Sunday (early October)
o Christmas Appeal (December)
o Director's Appeal (Spring)
o Soiree Social Event (Fall or Spring)
• Establish and maintain a donor database, including alumni and parent contacts
• Produce and distribute a monthly newsletter highlighting ministry activity and current needs
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Additional Responsibilities
• Other duties as assigned
Qualifications
• Practicing Catholic with a passion for developing young disciples
• Experience reaching out to and establishing relationships with diverse populations and individuals
• Bachelor's degree in nonprofit management, public relations, communications, or a related field, or a combination of education and experience is preferred
• Strong organizational and project management skills with attention to detail
• Ability to manage multiple priorities, deadlines, and systems simultaneously
• Experience coordinating events, calendars, or office operations preferred
• Strong interpersonal skills with the ability to engage students, donors, and community members in a relational and pastoral manner
• Ability to represent the Newman Center with professionalism, warmth, and discretion
• Excellent written and verbal communication skills
• Ability to write clearly and effectively for newsletters, donor communication, and promotional materials
• Fundraising experience with demonstrated success preferred, or willingness and capacity to learn donor development and fundraising practices
• Demonstrated integrity and ability to handle confidential and financial information responsibly
• Proficiency with database/CRM systems, Microsoft Office 365, and basic website or content management platforms
• Familiarity with email marketing or communication tools (preferred)
• Willingness to work occasional evenings and weekends for events and ministry activities

About the Employer

To win the hearts of students for Jesus Christ and form them to live the mission of His Catholic Church.