Event Coordinator- Saint Paul of the Cross Retreat Center

Job Description

Saint Paul of the Cross Retreat Center is a Catholic retreat center dedicated to providing a peaceful and sacred environment for spiritual renewal, growth, and reflection. Rooted in our Catholic faith, we welcome individuals and groups from all walks of life to participate in retreats, events, and programs that nourish the soul and deepen connections with God and others.

The Event Coordinator is an organized and hospitable individual that will oversee the planning, coordination, and execution of events at our spiritual center, ensuring they align with our mission and values.

Position Summary:
The Event Coordinator will manage all aspects of events hosted at Saint Paul of the Cross Retreat Center, including retreats, workshops, and special events. The role requires exceptional attention to detail, strong organizational skills, and a commitment to providing outstanding service to guests and facilitators.

Key Responsibilities:

Event Planning and Logistics:
• Coordinate the scheduling and logistics for events, retreats, and programs.
• Collaborate with facilitators, clients, and staff to ensure all requirements are met, including room setups, AV needs, and catering.
• Manage the event calendar and ensure seamless transitions between events.

Guest and Client Relations:
• Serve as the main point of contact for event organizers and participants.
• Ensure a welcoming, hospitable experience for all visitors.
• Address guest inquiries and resolve any issues in a timely and professional manner.

Operational Support:
• Oversee event setup and breakdown, ensuring spaces are prepared to meet client specifications and Spiritual Center standards.
• Coordinate with housekeeping and maintenance teams to ensure facilities are clean and operational.
• Support technology needs, including AV equipment and livestreaming.

Administrative Duties:
• Prepare contracts, invoices, and budgets related to events.
• Maintain accurate records of bookings, payments, and guest feedback.
• Provide regular updates and reports to the Spiritual Center's leadership team.

Qualifications:
• Bachelor's degree in Event Management, Hospitality, or a related field, or equivalent experience.
• Minimum of 2-3 years of experience in event planning, hospitality, or a similar role.
• Strong organizational and time management skills with attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and event management tools.
• Familiarity with Catholic traditions / language and a commitment to upholding the values of Saint Paul of the Cross Retreat Center.
Physical Requirements:
• Ability to lift and carry up to 25 lbs.
• Willingness to work evenings, weekends, and holidays with frequency.
• Comfortable working in a faith-based environment.

About the Employer

The Passionists (officially the Congregation of the Passion of Jesus Christ) are a global Roman Catholic religious order founded in Italy in 1720 by St. Paul of the Cross. Their essential mission is to keep alive the memory of the Passion of Jesus Christ (Memoria Passionis) and to announce the Gospel of the Cross through their lives and ministries