St Theresa Catholic Church Bilingual Admin Assistant

Job Description

St. Theresa of Avila Catholic Church

JOB DESCRIPTION

Position Title:
Bilingual Administrative Assistant to the Pastor (full-time)

Qualifications and Expectations

Required:
-Practicing Catholic in good standing
-Language Requirements:
-English fluency required; Spanish proficiency of B2 (Independent User) or higher on the Common European Framework of Reference for Languages (CEFR) required.

Preferred:
-Experience working within parish, diocesan, or nonprofit settings
-Experience in graphic design using Canva

Work experience and skills:
-3-5 years of experience in administrative or office support.
-Proficiency in Google Docs and Microsoft Office.
-Strong organizational, communication, and interpersonal skills.
-Strong attention to detail and ability to manage multiple responsibilities effectively.
-Maintains consistent follow-through on communications and outstanding action items.

Work environment:
-Full-time parish office setting
-Requires some evening and weekend availability
-This is an office position in a 2-story building. Ability to climb flights of stairs is required.

Key Responsibilities:
-Assist the Pastor in all administrative tasks
-Work with the pastor on daily tasks
-Process letters and communications from the pastor's office
-Maintain pastor's files
-Help manage scheduling of pastoral requests
-Assist in editing and proofreading parish correspondence as needed.
-Coordinate Sacramental and Liturgical Celebrations
-Prepare clergy binders for all Masses
-Communicate with volunteer leads regarding liturgical minister needs
-Assist in training of liturgical ministers
-Coordinate the planning, scheduling, and preparation of parish funerals, weddings and other sacramental needs.
-Serve as a primary point of communication for families and couples throughout the preparation processes.
-Collaborate with the pastor, parish staff, and ministry leaders to ensure celebrations are properly organized and supported.
-Coordinate personnel, facilities, documentation, and other logistical needs associated with these celebrations.
-Other document drafting, editing, formatting and proofing as needed.

About the Employer

St. Theresa of Avila Catholic church is a family of faith united in prayer.