Bookkeeper

Job Description

Summary/Purpose
The Bookkeeper maintains financial bookkeeping system of the parish, prepares financial reports and payroll, and assists with the annual budget and any stewardship/development program.

Supervisor/Working Relationships
The Bookkeeper is supervised by the pastor or his designee. This individual works collaboratively and professionally with staff, parish leadership, volunteers and community.

Responsibilities and Tasks
• Utilizes accounting computer program (ParishSoft) to process and keep records.
• Ensures that the parish computer-based bookkeeping system is maintained and current, including the compliance with guidelines and regulations from the Diocese. Prepares and maintains back-up records.
• Ensures parishioner contributions are posted to their accounts on a regular basis. Provides parishioners with an annual statement of contributions to be mailed no later than the last week of January of the following year.
• Sends monies collected to the Diocese for their special collections.
• Maintains awareness of Cathedraticum budget and expenses due the Diocese.
• Maintains bank accounts by recording weekly collection deposits and any other income that comes in by mail. Processes all check requests and ensure proper authorization for expenditures. Reconciles bank statements on a monthly basis.
• Pays all invoices on time, determining and posting to the correct accounts.
• Prepares financial reports for the pastor and the Parish Finance Council on a monthly basis. Attends Parish Finance Council meetings.
• Compiles annual budget for approval of the pastor and Parish Finance Council. When approved, sends budget to the Diocese before the due date, and informs the different ministries and departments of the approved amounts for their accounts.
• Prepares the accounting portion of the annual report to the Diocese and ensures that it is mailed before the due date.
• Prepares staff payroll and uploads payroll entry to the ledger. Prepares 1099 forms and reports for the calendar year.
• Maintains human resources files/records according to diocesan guidelines. Monitors, records, the sick and vacation days of office personnel.

Working Conditions
The Bookkeeper is a non-exempt part-time hourly wage position (25 hours per week). The employee maintains regular weekday office hours and attends Parish Finance Council meetings (usually one evening per month). As a parish employee within the Diocese of Richmond, the personnel policies for lay and religious employees, Called to Work in Harmony, apply.

Qualifications
The Bookkeeper must be dependable, highly organized, and able to work independently. This position requires that the employee have an attention to detail, the ability to maintain confidentiality, and meet deadlines. Two to five years bookkeeping experience and high school diploma or equivalent is required.

About the Employer

St. Joan of Arc Parish is a medium size parish. St. Joan generates an active parish life consisting of youth ministry, religious education, bible study, and a host of additional ministries.