Director of Operations

Job Description

*APPLICATIONS ACCEPTED THROUGH 2/28/26*

*APPLICATIONS MUST BE SUBMITTED THROUGH THIS LINK:
https://go.cultureindex.com/p/xhQCwOZDBr7sO09LEED or by visiting www.shoj.org and finding Employment Opportunities under the About Us tab.

The Director of Operations provides strategic and day to day leadership for parish operations. This role includes both oversight and hands on execution, depending on the function, staffing, and season. The DOO collaborates closely with the Pastor, Integrator, Business Manager, and leadership team to ensure alignment with parish mission, financial health, risk management, and operational effectiveness.

How You'll Make an Impact:

Operations & Technology:
Oversee and/or manage door access systems, door security, and physical security protocols
Manage data ports, computers, and coordination with Managed Service Providers (MSP)
Knowledgeable and point of contact for parish database and other knowledge based systems (calendars, sacramental records, internal documentation)

Financial Oversight & Budgeting:
Lead parish and school budgeting, forecasting, and budget management processes
Assign and monitor departmental budgets; ensure accountability to approved budgets
Oversee purchasing processes and approval workflows
Manage tuition assistance programs (FACTS) and scholarship funds, including the Fr. Brink Scholarship Fund
Prepare and submit the Archdiocese Annual Report and Parish Financial Report
Serve as staff liaison to the Finance Council, including meeting preparation, reporting, and follow up

Facilities & Capital Projects:
Provide comprehensive facilities oversight for parish and school campus
Lead or oversee project management for:
Capital improvement projects
Construction projects
Facilities upgrades and major repairs
Coordinate vendors, contractors, and consultants; negotiate contracts and ensure performance standards
Ensure preventative maintenance plans and long term facilities planning are in place

Legal, Risk & Compliance
Oversee legal matters in collaboration with diocesan resources and external counsel
Manage new parish contracts and ensure proper review, approval, and documentation
Lead parish risk management efforts, including insurance coordination, safety protocols, and compliance

Administrative Leadership & Governance
Organize and coordinate all staff meetings and operational calendars
Participate in archdiocesan and regional operational cohorts or administrator groups as required

Leadership & Pastoral Support
Provide operational insight to support decision making and long term planning
Mentor and support staff leaders in operational excellence and stewardship
Foster a culture of clarity, accountability, collaboration, and joyful service

Qualifications:
Practicing Catholic who supports the mission and teachings of the Church
Bachelor's degree in business administration, finance, operations, or a related field (Master's preferred)
5+ years of leadership experience in operations, finance, facilities, or administration (parish, nonprofit, or school environment preferred)
Strong project management and financial acumen
Experience working with databases, technology systems, and vendors
Familiarity with Catholic parish or school operations and archdiocesan structures is a plus

Core Competencies:
Strategic and systems level thinking
High attention to detail with the ability to manage complexity
Strong communication and relationship building skills
Discretion, integrity, and mission driven leadership
Ability to balance oversight with hands on execution

About the Employer

We exist to put souls on a collision course with the Sacred Heart of Jesus.