Administrative Assistant

Job Description

The Pontifical John Paul II Institute is a small, Catholic graduate school of theology devoted to the study of the truth about the human person in all its dimensions: theological, philosophical, anthropological, and cosmological-scientific. The Institute centers its study of the person in the community that is the original cell of human society, namely, marriage and family, by way of both civil and ecclesiastical graduate degree programs.
The Institute is seeking an Administrative Assistant who will fill the following role on our administrative staff:
To provide administrative support to the three faculty members who advise the Master's, S.T.L., S.T.D., and Ph.D. programs. These activities include:
• scheduling, proctoring, coordinating, and preparing paperwork for program elements of all degree programs;
• maintaining records for tracking student academic progress;
• scheduling meetings and maintaining the calendars for the program advisors;
• communicating with Institute officials.
To function as a receptionist for the Institute. Responsibilities include:
• answering the main telephone line;
• welcoming and directing guests as they arrive.
To support other general Institute functions:
• assisting the Registrar with administrative tasks including transcript requests, enrollment verification, and registration;
• assisting the Associate Dean with administrative tasks relating to accreditation, reporting, and document preparation;
• maintaining and updating portions of the Institute's website, Youtube channel, and other online media;
• assisting with annual Institute events, including the fall picnic and Christmas party, student orientation, graduation, lectures, and conferences;
• ordering office supplies;
• occasional light editing or drafting of letters, memos, etc.

Qualifications and Abilities:
• Practicing Catholic
• Support for the mission of the Institute (see mission statement)
• Familiarity with an academic environment
• Outstanding human relations skills
• Excellent verbal and written communication skills
• Excellent organizational skills and attention to detail
• Effective multi-tasker
• Able to work with time-sensitive deadlines
• Able to handle confidential information with discretion
• Able to work on weekends or in the evening for scheduled events (conferences, lectures, exam proctoring)
• Proficiency in Microsoft Office; experience with WordPress, graphic design, and video editing a plus
• Bachelor's degree or an equivalent combination of education/experience

To apply, please submit a cover letter and resume by July 31 to the Institute's Associate Dean for Programs and Administration, Nick Bagileo, at nbagileo@johnpaulii.edu.

About the Employer

The mission of the Pontifical John Paul II Institute for Studies on Marriage and Family is: To provide a comprehensive understanding of human nature, the person, marriage, and family faithful to the Catholic tradition and, reciprocally, to explore the implications of this understanding for reality as a whole-all by means of a multidisciplinary education centered in theology and philosophy, and integrated in light of Karol Wojtyla/John Paul II's theological and philosophical work and his notion of man and woman as an embodied, sexually differentiated communion of persons created in the image of God with a given nature and destined for a state of life.

For more information: https://www.johnpaulii.edu/about/our-mission/